SAN JUAN COUNTY COMMISSION MEETING MINUTES JULY 19, 2010 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Chambers at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice-Chairman Lynn H. Stevens, Commissioner Rick M. Bailey, County Administrator Attendee: Larry Sorrell, Phil Lyman, Clyde Watkins, Phil Lowe, Marilyn Boynton and friend, Brooke Williams, Charlie Delorme, Jerry McNeely, Linda Larsen, Tammy Gallegos Charlie Delorme – SJC Economic Development Mr. Delorme requested out of state travel for three trade shows coming up in November of 2010 that include travel to London, Germany and France. The State of Utah will be providing matching funds for the trips. Commissioner Stevens made a motion to approve the request. Commissioner Maryboy seconded the motion. None opposed. Vote unanimous. The Commission had a general discussion on last’s week meeting with the management team from Gouldings. Commissioner Adams expressed his desire to have the county move forward on the walking trail from the Welcome Center to the post office. Tammy Gallegos – SJ County Area Agency on Aging Tammy presented a contract from the State of Utah, Division of Aging and Adult Services for Waiver Services. It was indicated that the County has received an increase in the client slots and that the State had agreed to provide additional administrative costs to manage these new slots. Commissioner Stevens made a motion to approve the contract. Commissioner Maryboy seconded the motion. Commissioner Adams was not present for the vote. None opposed. Vote unanimous. Rick Bailey – County Administrator A building permit was presented for approval and signature for an addition to a shed for Alan Lund located on Long Canyon Road. Commissioner Stevens made a motion to approve. Commissioner Maryboy seconded the motion. Commissioner Adams was not present for the vote. None opposed. Vote unanimous. Rick indicated that the surety company was working on selecting a company to finish Phase II and III of the Lisbon Valley Road and it was anticipated that they would have a contractor on the road by the middle of August and completion of the road should be finished by October. Rick presented a resolution establishing written procedures governing electronic meetings for County Commission meetings. There was some discussion from those in attendance that this should only be used when absolutely necessary. Commissioner Stevens made a motion to approve the resolution. Commissioner Maryboy seconded the resolution. None opposed. Vote unanimous. Resolution 2010 -04 RESOLUTION ESTABLISHING WRITTEN PROCEDURES GOVERNING ELECTRONIC MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS OF SAN JUAN COUNTY, UTAH WHEREAS, the Board of County Commissioners of San Juan County, Utah, pursuant to Section 52-4- 7.8, Utah Code Annotated, 1953 as amended, has the authority to approve and adopt written procedures governing electronic meetings of the Board of County Commissioners of San Juan County, Utah; and WHEREAS, the Board of County Commissioners of San Juan County, Utah, desires to approve and adopt written procedures governing electronic meetings of the Board of County Commissioners of the San Juan County, Utah, NOW, THEREFORE, BE IT HEREBY RESOLVED that written procedures governing electronic meetings of the Board of County Commissioners of San Juan County, Utah, are hereby approved and adopted as follows: 1. Definitions As used in these procedures: (a) “Anchor location” means the physical location from which an electronic meeting originates or from which the participants are connected. (b) “Electronic meeting” means a public meeting convened or conducted by means of a telephonic, telecommunications, or computer conference. (c) “Electronic notice” means electronic mail or fax. (d) “Monitor” means to (i) hear, live, by speaker, or by other equipment, all of the public statements of each member of the public body who is participating in a meeting; or (ii) see, by computer screen or other visual medium, all of the public statements of each member of the public body who is participating in a meeting. (e) “Participate” means the ability to communicate with all of the members of a public body, either verbally or electronically, so that each member of the public body can hear or see the communication. (f) “Public hearing” means a meeting at which comments from the public will be accepted. (g) “Public statement” means a statement made in the ordinary course of business of the public body with the intent that all other members of the public body receive it. 2. Notice of Electronic Meetings (a) Giving public notice of the meeting pursuant to Section 52-4-6, Utah Code Annotated, 1953 as amended, by: (i) posting written notice at the anchor location; and (ii) providing written or electronic notice to: (A) at least one newspaper of general circulation within the state; and (B) to a local media correspondent; (b) In addition to giving public notice required by Section (a), provide; (i) notice of the electronic meeting to the members of the public body at least 24 hours before the meeting so that they may participate in and be counted as present for all purposes, including the determination that a quorum is present; and (ii) a description of how the members will be connected to the electronic meeting; 3. Establishment of Anchor Location for Electronic Meetings (a) The Board of County Commissioners of San Juan County, Utah, hereby establishes as the anchor location for all of its electronic meetings, the San Juan County Commission Chamber, 117 South Main Street, Room #200, Monticello, Utah 84535. (b) Space and facilities at the anchor location will be provided by San Juan County, so that interested persons and the public may attend and monitor the open portions of the electronic meeting. (c) If the electronic meeting is a public hearing, space and facilities at the anchor location will be provided by San Juan County, so that interested persons and the public may attend, monitor, and participate in the open portions of the meeting. 4. Procedures Governing Electronic Meetings (a) One or more members of the Borad of County Commissioners of San Juan County, Utah, may attend, participate, and vote in Commission electronic meetings by means of a telephonic or telecommunications conference. (b) At least one member of the Board of County Commissioners of San Juan County, Utah, shall be physically present at the anchor location for all electronic meetings of the Board of County Commissioners of San Juan County, Utah. 5. Compliance with Provisions of this Resolution Compliance with the provisions of this Resolution by the Board of County Commissioners, San Juan County, Utah, shall constitute full and complete compliance with the provisions of Section 52-4-3 and 52-4-6, Utah Code Annotated, 1953 as amended. RESOLVED AND ORDERED this 19th day of July, 2010. BOARD OF COMMISSIONERS SAN JUAN COUNTY, UTAH ________________________________ Bruce B. Adams, Chairman ________________________________ Kenneth Maryboy, Vice Chair ________________________________ Lynn Stevens, Commissioner ATTEST: Norman L. Johnson San Juan County Clerk/Auditor By:______________________________ APPROVED AS TO FORM: Walter J. Bird San Juan County Assistant Attorney By:________________________________ Jerry Mc Neely – SJC Liaison Jerry indicated during the past week that he had traveled some of the roads on the Moab District of the Manti-La Sal National Forest and would be getting with Utah State SITLA to discuss making sure that the ATV cattle guards were wide enough to accommodate the larger machines that are now being used. Jerry participated on a telephone conference call with the BLM on the proposed withdrawal of lands from uranium mining. Jerry indicated that the he would attending a meeting of the San Juan and Grand School Districts and the monthly meeting of the Spanish Valley Sewer and Water Agency. Commission Reports: Commissioner Maryboy reported that the summer session of the Navajo Nation Council starting today and ending on Friday. He had attended planning meeting of the Red Mesa Chapter, Mexican Water Chapter, and would attending the Aneth Chapter planning meeting this evening. He also reported that he had attended a special meeting in Window Rock to deal with proposals for the Navajo Trust Fund. Commissioner Stevens indicated that he attended the meeting in Gouldings this past week. He will be available and in the County this week and has a full schedule of meeting the next week. Commissioner Adams also indicated that he attended the meeting in Gouldings, the Utah Counties Insurance Pool Board meeting had been cancelled and that he would be in the County during the week. Open Time: Linda Larsen presented a contract with Physio Control to cover maintenance and service on the new defibrillator that was recently purchased. Commissioner Stevens made a motion to approve. Commissioner Maryboy seconded the motion. None opposed. Vote unanimous. Phil Lowe from the San Juan Health Care Services District made a report on the plans to set up a clinic in the Spanish Valley area and they had determined to rent and remodel a building in the Moab Business Park. They had received a low bid in the amount of $25m 25,257.00 for remodeling the space from Triple J Construction. It was discussed of provided a $35,000.00 no interest loan for ten years with the first payment beginning one year from the date of the contract. The Commission also discussed that they would be willing to relook at the terms after the first year of operation. Commissioner Maryboy made a motion to approve the loan under the terms previously discussed. Commissioner Stevens seconded the motion. None opposed. Vote unanimous. Brooke Williams from SUWA requested an update of the public lands bill. He also offered to provide a list of proposed areas that there may be consensus between the County and SUWA. He was encouraged to provide the County the proposed list. Larry Sorrell made an inquiry about his proposal of having a road grader available for use on County Roads. It was reported that Lynn Laws was on vacation and any decision would have to be delayed until he returned. Marilynn Boynton indicated that she thought that the county should not spend any additional funding on the proposed withdrawal of uranium mining in the Arizona Strip. She gave a report of the Bluff sewer system project. Executive Session: Commissioner Stevens made a motion to go into an executive session to discuss potential/pending legal action. Commissioner Maryboy seconded the motion. None opposed. Vote unanimous. The County Commission went into executive session at 11:13 AM. Commissioner Stevens made a motion to go back into regular session. Commissioner Maryboy seconded the motion. None opposed. Vote unanimous. The County Commission went back into regular session at 11:45 AM Adjourned at 11:45 AM 3