SAN JUAN COUNTY COMMISSION MEETING December 21, 2009 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Absent: Kenneth Maryboy, Vice Chair Attendees: Cyndi Eldredge, Jerry McNeely, Dustin Fife, Charlie and Susan DeLorme, Scott Burton, Mike Lacy, David Bronson, Paul Barr, Linda Larson, Tammy Gallegos, John Fellmeth Dustin Fife – SJC Library Director Dustin updated Commissioners on the Satellite Libraries stating that part time employees will need to be hired and that has been included in the budget. He also stated that the library has reached a tentative agreement with Monument Valley School in which the library will take care of the fiscal responsibilities and the school will be responsible for the rest. Cyndi Eldredge – SJC Personnel Cyndi presented a request to hire Lesley Bakelar as a Blanding Senior Center Aide. A part time Grade 1 Step 1 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Cyndi presented a request to take $2,500 in safety award money and put it with the wellness program incentives for 100, $25 gift certificates. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Charlie DeLorme – SJC Ec. Development Charlie presented 2010 first quarter out of state travel requests for approval in the amount of $20,665.06. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Charlie reported to Commissioners that there are people within UAC that want to discontinue the restaurant tax. He presented a request to oppose discontinuing this tax at the next UAC meeting. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. David Bronson – SJC Surveyor David presented a procurement request for a computer system from Tiger Direct on the amount of $1,500. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. 10:45 A.M. – Public Hearing A motion to go into public hearing, to discuss the 2009 General Fund and other related budgets, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. John reported to Commissioners about the state of the 2009 budgets stating that there were some increases. John presented a request to approve the following adjustments to the total appropriations and to approve the Budget Officer, Clerk/Auditor, Norman Johnson to make any intra-fund adjustments necessary to ensure compliance with State statutes: the General Fund from $12,842,073 to $13,442,073 an increase of $600,000; Health Fund from $200,509 to $220,509 an increase of $20,000; EMS from $462,576 to $592,576 an increase of $130,000; Tort Liability Fund from $203,000 to $258,000 an increase of $50,000. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. 10:55 A.M. – End Public Hearing A motion to go out of public hearing, to discuss the 2009 General Fund and other related budgets, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. 11:00 A.M. – Public Meeting A motion to go into public meeting, to adopt the 2010 General Fund and other related budgets, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Norman and John presented the 2010 proposed budget to the Commission and discussed four line items (departments) that were over previous years budgets. The General Fund as presented is $11,133,591 and is out of balance by $99,059. They stated that we will receive additional revenue, from prior years taxes, due to the payment of back taxes of the copper mine. That line item can be safely increased to balance the budget. Other expenditure budgets were presented as follows: B-Road Fund $10,263,322; Health Fund $224,277; EMS $476,461; Capitol Projects Fund $9,036,450; Road Capitol Fund $305,450; Landfill $345,837; Tort Liability Fund $210,000; Tax Stability Trust Fund $80,000 and the Library Fund $447,799. The total approved county fund transfers and budgets for 2010 is $32,523,187. A motion to approve the 2010 budgets as presented was made by Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Jerry McNeely – SJC Liaison Jerry reported to Commissioners on the SITLA and HAZMAT meetings he attended. Norman L. Johnson – SJC Clerk/Auditor Norman presented Beer Licenses for renewal. Canyonlands Needles Outpost; Bluff K&C; Cottonwood Steakhouse; Halls Crossing Marina; Halls Crossing Store; Hite Store; Shirttail C-Store; and Sunrise C-Store. A motion to approve the renewals was made by Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Norman reported to Commissioners that the SJ Hospital has requested $5,500 for sidewalks. Commissioner Bruce Adams stated that he would follow up on this. Rick Bailey – SJC Administrator Rick reported to Commissioners that Mr. Flemming is asking the county to consider forwarding the monthly Commnet payments in the amount of $500 for rental on a tower and asked for Commissioner signature on several letters. Commission Reports Commissioner Adams reported that he plans to enjoy the Holidays with his family. Commissioner Stevens reported that he met with attended a meeting with SITLA and a Mental Health Board meeting where they finalized the budget. Adjourn 12:15 P.M. 1