SAN JUAN COUNTY COMMISSION MEETING December 14, 2009 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chair Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Jerry McNeely, Tammy Gallegos, Larry Sorrell, Cyndi Eldredge, Mike Lacy, Howard Randall, Dustin Fife, John Fellmeth, John Haderlie, Myron Lee, Charlie DeLorme, Pam Hanson, Russell Olsen A motion to approve the minutes of December 7, 2009 was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Dustin Fife – SJC Library Director Dustin reported to Commissioners that money has been moved around in the Library Budget’s to accommodate a new computer system for both of the Blanding and Monticello Libraries as well as the Satellite Library. Dustin presented a request to purchase three Destiny Database Software packages from Follett Software Co. in the amount of $2,500/ea and three servers and upgrades from Tiger Direct in the amount of $16,500 total. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Tammy Gallegos – SJC Administrative Assistant Tammy presented a request to approve a Community Service Block Grant (CSBG) contract in the amount of $29,000 to supplement the county meals on wheels program. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Tammy presented a request for an Aging Contract Amendment #1, to add money to the contract in the amount of $38,721.58, for approval. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Charlie DeLorme – SJC Ec. Development Charlie presented a request to appoint Bill Haven to a seat on the Economic Development Advisory Council. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Norman L. Johnson – SJC Clerk/Auditor Norman presented a request to renew the Beer License for the La Sal Store. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Norman reviewed with the Commissioners the Budget status. He stated a lot of review has gone into to it and wanted to commend department heads on the cuts they have made. Norman presented a request to add two VA Abatements to the 2009 list due to the late arrival of information that came from sources other than the property owners. A motion to approve the request, provided all the appropriate documentation is received, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Kenneth Maryboy was absent for the vote. Rick Bailey – SJC Administrator Rick reported to Commissioners that they had received the bids for the road work to be completed in Aneth, Halchita, and Montezuma Creek. Rick presented a request to approve LeGrand Johnson, the low bidder at $1,257,442.90. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Bruce Adams seconded the vote. None opposed. Vote unanimous. Commissioner Lynn Stevens was absent for the vote. Rick reported that two letters were received for appointment to the Monticello Cemetery District Board. Rick presented a request to appoint Winn Westcott to the board. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Lynn Stevens was absent for the vote. Rick reported to Commissioners that he has received three proposals for the Public Defender Contract. There was some discussion on locations and availability of potential Public Defenders. Rick presented a request to approve Mitch Maughan as the Public Defender stating that he would be located in Monticello/Blanding and available. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi Eldredge – SJC Personnel Cyndi presented a request to approve a resolution for a Forth Amended Interlocal Agreement with UCIP. Resolution No. 2009-04 RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A FOURTH AMENDED INTERLOCAL COOPERATION AGREEMENT WITH OTHER MEMBERS OF UTAH COUNTIES INSURANCE POOL, RELATING TO THE ESTABLISHMENT, FUNDING AND OPERATION OF UTAH COUNTIES INSURANCE POOL WHEREAS, pursuant to the provisions of the Interlocal Cooperation Act, Title 11, Chapter 13, Utah Code Annotated, 1953 as amended, and the Utah Insurance Code, Title 31A, Chapter 1, et seq, Utah Code Annotated, 1953 as amended, public agencies, including political subdivisions of the State of Utah as therein defined, are authorized to enter into mutually advantageous agreements to provide services and facilities; and WHEREAS, the County Commission of San Juan County, Utah, has determined that the interests and welfare of the public within San Juan County’s jurisdiction will best be served by a Fourth Amended Interlocal Cooperation Agreement with other members of Utah Counties Insurance Pool relating to the establishment, funding and operation of Utah Counties Insurance Pool. NOW, THEREFORE, be it resolved by the County Commission of San Juan County, Utah, that San Juan County approve and authorize the Commission Chair to execute a Fourth Amended Interlocal Cooperation Agreement with other members of Utah Counties Insurance Pool relating to the establishment, funding and operation of Utah Counties Insurance Pool. APPROVED AND ADOPTED this 14th day of December, 2009 SAN JUAN COUNTY COMMISSION By: Bruce Adams, Commission Chair, San Juan County ATTEST: By: Norman Johnson, Clerk-Auditor, San Juan County APPROVED AS TO FROM: By: Craig Halls, Attorney, San Juan County A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. Commissioner Lynn Stevens was absent for the vote. Open Time and Other Business Mike Lacy, SJC Sheriff, presented the annual Forest Service Contract in the amount of $3,195 for approval. A motion to approve the contract was made by Commissioner Kenneth Maryboy. Commissioner Bruce Adams seconded the motion. None opposed. Vote unanimous. 11:00 A.M. – Public Hearing A motion to go into a public hearing to discuss the designation of Enterprise Zones in SJC was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Pam Hanson and Charlie DeLorme, SJC Ec. Development, reported to Commissioners that there were several areas around the county that could be included in the enterprise zone. La Sal and East of Monticello were among the areas. 11:08 A.M. – End Public Hearing A motion to go out of the public hearing was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. After a discussion a motion to accept the new enterprise zones in SJC was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Jerry McNeely Jerry reported on his meetings with SITLA and Spanish Valley Water and Sewer. Jerry presented a request to recommend Dan Piatt and Rex Tanner for SVW&S Board of Trustees. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Larson and Rosenburg John Haderlie and Russell Olsen, from Larson and Rosenburg, reported to commissioners on the 2008 Audit. They stated that they follow all State and United State Auditing Guidelines and reported there are no findings that need to be listed. A motion to approve the audit as presented was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commission Reports Commissioner Stevens reported that he attended a Balance Resource meeting in Salt Lake last week. This week he plans to attend Client Committee meeting and a CEU Board of Trustees meeting. Commissioner Maryboy reported that he went to Washing D.C. last week to testify on the UNTF. He also stated that the Bluff Christmas Light Parade was well attended and fun. Commissioner Adams reported that he was out of the county all last week and plans to attend a UCIP Board meeting on Thursday. Adjourn 12:20 P.M. 1