SAN JUAN COUNTY COMMISSION MEETING April 7, 2008 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SCJ Deputy Clerk Attendees: Cyndi Eldredge, Marilyn Boynton, Corky Hays, Scott Ryan, David Carpenter, Andrea Carpenter, Bill Boyle, Sam Cantrell, Greg Adams, Buckley Jensen, William Shultz, A motion to approve the minutes of March 24, 2008, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi Eldredge - SJC Personnel Cyndi presented a request to transfer Pamela Hanson from the Recorder's Office to the Office Manager for Economic Development/Visitor Services. The position remains full time at Step 44. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charlie has agreed to reimburse the Recorder's Office for recent training expense paid for Pam. Cyndi presented a motion to hire Tracy Wick as the Secretary for the Area Agency on Aging and the Commission. A full time Step 40 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to hire Layne Nielson as the PSB Janitor. A part time Grade 1 Step 10 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Bruce Adams abstained from the vote due to his relationship to the employee. Cyndi presented a request to hire Jared Crane as the Janitor/Maintenance Helper at the North Road Shed. A part time Grade 1 Step 10 position. A motion to approve the request was made by -1- Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to hire Michael Lyman and Orlando Lee Torres, with Curtiss Bradford as an alternate, as Laborers at the South Road Shed. Both are full time Grade 5 Step 33 positions. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Corky Hays and Scott Ryan - National Park Service Corky introduced Scott Ryan to the Commission. Scott is the new Chief Ranger for Hovenweep and Natural Bridges National Parks. Corky and Scott updated the Commission on activities they have scheduled throughout the year to celebrate Natural Bridges 100th Anniversary. Activities include Tessa's Bike Ride for Autism, joining with the Edge of the Cedars Museum Native American week of activities, a Star Party, and Air Pen painting competition. The Commissioners welcomed Scott to the area and thanked both for their efforts. David Carpenter - Bluff Service Area David reported to the Commissioners the status of the wastewater study saying that engineers should have an executive summary finalized soon. David would like to arrange a time before April 18th for San Juan County, Bluff Service Area, and District Health to meet and finalize the management plan. The Commissioners asked David to get them the executive summary and any other related information as soon as possible so they can review it before they attend a meeting. A Public Hearing is set for April 30th at 7:00 P.M. at the Bluff Community Center. Greg Adams - SJC Planning and Zoning Greg reported to the Commission that Gordon Eddington requested his property taxes be revised on parcel # 32S23E250002 he thought it was in greenbelt but it was not. Commissioner Lynn Stevens made a motion to go into Board of Equalization. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Greg stated that Mr. Eddington bought two pieces of property in Elk Meadows and was under the impression that both were in greenbelt. One property is not and Greg asked the Commissioners on Mr. Eddington's behalf if the 2007 non greenbelt portion of the taxes could be abated and he will reapply for greenbelt status for 2008. There was discussion on property issues and how property owners need to be informed of the status of their property when it is purchased since this is an issue several times every year. Commissioner Lynn Stevens made a motion to abate the 2007 non greenbelt taxes for Gordon -2- Eddington, and to tax the property at the greenbelt rate and forgive any associated penalties and interest. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Lynn Stevens made a motion to go out of Board of Equalization. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Norman L. Johnson - SJC Clerk/Auditor Norman presented the Commission an invoice for housing costs from Melissa Cave and reported on the status of the money budgeted for the SJC Homeless Committee. He indicated that if the money hasn't run out already, it will soon. There was discussion on the grant money that was supposed to come from the state and Commissioner Stevens said he would check on the grant status. The Commissioners decided to table the issue until they had more information. Norman reported to the Commission that Ed Tapaha has been attending meetings for the San Juan Endowment Scholarship Committee. Ed was appointed to the Committee in the 1990's and wanted verification that he was still to serve on the Committee. Commissioners said that they would definitely like to keep Ed on that Committee. Rick Bailey - SJC Administrator Rick reported to the Commission the status of the Navajo Mountain water system saying that later this year work will be done to make additional repairs. During this time the entire water system will be down and water will need to be hauled. If the County chooses they can contribute a 25% match of hard cash or in kind, ie: hauling water and use of equipment. It was decided that SJC would haul water and use our equipment. He said last years hauling has not been reimbursed by the tribe. Rick presented a proposal for a salary adjustment for SJC Public Defender William Shultz. Rick and Bill arrived at a figure of $70,000 to be paid annually, with Bill absorbing the cost of appeals (up to six a year) and sending recoupment money he receives from the defendants back to the County. Commissioner Lynn Stevens made a motion to approve the proposal saying that if the County goes over the $85,000 budget for Public defenders then they will need to reopen the budget at the end of the year. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. The Commission also agreed the public defenders budget would be placed under the control of the Administrator's Office. Rick presented two bids for the Mexican Hat Weatherization and Fire Station. One from Tri- Hurst Construction in the amount of $893,500 with a 180 day completion time, and one from Cal Wadsworth Construction in the amount of $984,622 with a 210 day completion time. Rick recommended the low bidder, Tri-Hurst Construction, for the project. Commissioner Lynn -3- Stevens made a motion to approve the bid from Tri-Hurst Construction. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick received several bids for the Crack Seal project at the Bluff Airport and recommended to the Commission going with the low bid from Maxwell Asphalt Inc. in the amount of $9,120. Commissioner Lynn Stevens made a motion to approve the bid from Maxwell Asphalt Inc. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick reported to the Commissioners that the Road Department is not ready to recommend approval for the BIA Maintenance Contract until they get the documentation they have requested. Rick presented a grant, from the Emergency Management Program, the Division of Homeland Security and the State in the amount of $20,000 for approval and signature. Commissioner Lynn Stevens made a motion to approve acceptance of the grant. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick gave to the Commission an NTUA distribution cost sheet for the Promise Rock to Monument Valley Junction project. NTUA has broken down, by percentage, the cost-sharing for each business which totals $522,076.07. The County's portion comes to approximately 2.281% or $11,905.95. There was discussion about who is responsible for what money and whether or not the UNTF will cover any amount. A motion to table the item until they have more information was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented two proposed letters to the UNTF Board Members requesting the release of funds to San Juan County. The funds are for road projects in the amount of $900,000 and the master water study for the Utah portion of the Navajo Reservation also in the amount of $900,000. The money would be placed into a separate account at the PTIF for accurate control and documentation. The Commission agreed to Rick sending the letters. Rick presented a procurement request from the Aging Department for an ADA Mini Van from Freewheel Mobility in the amount of $34,900. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from Homeland Security for a Fisher Labs Portable Metal Detector in the amount of $3,999.99 from GALLS. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from the Sheriff's Office for a 2004 Chevrolet Tahoe LT in the amount of $16,000 from Randy's Auto. The purchase is to replace an automobile recently -4- totaled in an accident. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented procurement requests for fleet replacement vehicles. This request is for a 2004 Chevrolet Trailblazer 4x4 in the amount of $14,500, a 2007 Dodge Grand Caravan in the amount of $15,500, and a 2007 Ford F150 4x4 Pickup in the amount of $23,000. A motion to approve the procurements was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from Commission/Aging for a 8560DT Xerox Phaser Color Printer from CDWG in the amount of $1,208.56. A motion to approve the procurement request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a draft resolution stating the position of the San Juan County Commission regarding the future of the Utah Navajo Trust Fund and Trustee(s). Following a discussion the Commission tabled the item until next week. Rick received a letter from San Juan Counseling requesting the transfer of budgeted funds in the amount of $110,000. A motion to approve the request was made by Commissioner Lynn Stevens, with a discussion to clarify that this money is for salaries and benefits. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick reviewed the status of the PSB Expansion saying that we are still waiting for a commitment from the Lieutenant Governor's office. Commissioner Lynn Stevens said he would follow up with Lt. Governor Gary Herbert. Rick presented four building permits for approval and signature. Walter Richardson - Residence - Horsehead Road, Eastland Brian Palmer - Residence - Perkins Road, Blanding Ronnie Nieves - Residence - Lucky Lane, Blanding John Stegeman - Residence - Cottonwood, Bluff A motion to approve the building permits, provided all signatures are in place, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Open Time and Other Business Fritz Pipkin reported to the Commission that there have been several people wanting to know when the loop road over the mountain into Canyonland's National Park would be open and if signs could be put up indicating the road status. The Commissioner's asked Fritz to follow up with Lynn Laws at the road department. -5- Commission Reports On Thursday Commissioner Stevens met with Evan Lowry, SJC Planning, and members from the Monticello BLM field office about the RMP. Commissioner Stevens reported that there are a few issues that he and Evan still don't agree with. He also reports that he has met with Corrine Roring about a Hole in the Rock trek trail "they" plan on building, and they wanted to know who was responsible for obtaining a right of way across SITLA land. It was decided the County would obtain the right of way. Commissioner Maryboy attended a Chapter meeting in Aneth. He reports that there are some issues relating to a meeting held in Mexican Water including a letter from Red Mesa Chapter officials asking for the removal of board members from UNHS, and an internal and external investigation which include audits, and allegations of nepotism. He also attended a Jazz game and a Gala for Navajo Santa and the Bobby Sloan Foundation. Commissioners Adams and Maryboy have a Navajo Revitalization Board meeting in Denehotso on April 14th. The Commissioners have been invited to a presentation for the San Juan Health District Plan on April 28th at the SJC Hospital. Adjourn 1:20 P.M. -6-