SAN JUAN COUNTY COMMISSION MEETING March 24, 2008 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, Commissioner Tammy Gallegos, SJC Administrative Assistant Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SCJ Deputy Clerk Attendees: Cyndi Eldredge, Evan Lowry, Lynn Laws, Marilyn Boynton, William Shultz, Charlie DeLorme, Bruce Bunker, Nelson Yellowman, Howard Randall A motion to approve the minutes of March 17, 2008, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Kenneth Maryboy declared the motion carried. Lynn Laws - SJC Road Department Lynn presented a modification of the Forest Service Agreement, to extend the date of expiration from the end of 2008 to 2012, for signature. A motion to approve the modification to the original agreement was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Lynn presented a Oil Mix Bid from Brasier Asphalt Inc. for 3000 yards of mixed aggregate and mobilization in the amount of $47,000. A motion to approve the bid, with the suggestion to try to negotiate the cost down was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Bruce Bunker - SJC Building Bruce presented a procurement request for Building Permit Software from Casselle Software Services in the amount of $10,495. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Bruce presented two building permits for approval and signature. Desi Calvert - Addition - Eastland Tom Wigginton - Garage - Deer Run Road, North of Monticello A motion to approve the building permits, provided all signatures are in place, was made by -1- Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charles DeLorme - SJC Economic Development Charlie reported to the Commission his trip to Berlin/Paris saying that it was a large venue with 100,000 Travel Trade Visitors. He stated that even with the gas price increasing people are wanting to travel to the area. Charlie presented his second quarter out of state travel requests to Chicago in April, Las Vegas in May, and Los Angeles in June. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charlie reported that Monument Valley needs additional lodging in order to accommodate more tourists. The LaFonte family are working on some aggressive plans for additions. William Shultz - SJC Public Defender Bill presented a projected salary adjustment for himself outlining the work he does and what he feels he should be compensated for it. The Commission said they would look over the information and asked Bill to get on the April 7th agenda. Cyndi Eldredge - SJC Personnel Cyndi presented a request to hire Brady Ellis as the full time Spanish Valley Deputy Sheriff, a Step 114 position. Brady is POST certified. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to hire Brian Adams as the full time EMT Intermediate Responder, a Step 134 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Bruce Adams abstained from the discussion and vote due to his relationship to the employee. Tammy Gallegos - SJC Administrative Assistant Tammy presented procurement requests for Tables, Chairs, File Cabinet, Cash Boxes, and Table Covers from Quill in the amount of $2,122.17; and a hp a6300 Computer from Hewlett Packard in the amount of $429.99. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -2- Tammy presented a procurement request for a HIPPA Compliant File Cabinet from Ergo in Demand at a cost of $3364.95 which will be paid for by a State Aging Waiver. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Open Time and Other Business There was discussion relating to the water and other issues concerning West Water. Mr. Nelson Yellowman agreed with Commissioner Stevens that several ideas have been considered for water, sewer and electricity but nothing concrete has been decided. At this time there are several entities involved in the discussion including the County Homeless Committee, Blanding City, Navajo Nation, Blue Mountain Dine' and West Water Dine' who are apart of the Aneth Chapter. There will be a follow-up meeting May 22, 2008. Commissioner Lynn Stevens reported that Clayton Long was leaving the Homeless Committee and needed to be replaced. Toni Turk had formerly had the position and was willing to do it again. Commissioner Lynn Stevens made a motion to approve Toni Turk as the Homeless Committee Chairman. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commission Reports Commissioner Adams plans to attend the Caucuses Tuesday and then onto Senator Bennett's Business Conference on Wednesday in Price. Commissioner Stevens plans to attend a Public Health Regional Board meeting in Green River and then go onto Price. Commissioner Maryboy attended a Utah Navajo Commission meeting in Window Rock. Executive Session At 11:40 A.M. Commissioner Lynn Stevens made a motion to go into Executive Session to discuss Personnel Issues. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. At 12:10 P.M. Commissioner Lynn Stevens made a motion to go out of Executive Session. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Adjourn 12:10 -3-