SAN JUAN COUNTY COMMISSION MEETING January 22, 2008 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SCJ Deputy Clerk Attendees: Marilyn Boynton, Jim Keyes, Louise Jones, Evan Lowry, David Bronson, Cyndi Eldredge Jim Keyes - USU Extension Jim presented two out of state travel requests. One to Reno, NV for the National Cattleman's Convention and Cattleman's College at an estimated cost of $1,134 and one to Cripple Creek, CO for the CPRA Convention at an estimated cost of $265. A motion to approve the requests was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Louise Jones - SJC Recorder Louise presented a procurement request for a HP 4240N Laser Printer from Tiger Direct at a cost of $692. A motion to approve the procurement request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Evan Lowry - SJC Planning Evan reminded the Commissioners that there is a Forest Service Open House tonight at 7:00. Commissioner Adams stated that he would be attending. Evan would also like the results from the DWR count and would like to know how to obtain that. Commissioners said he needs to talk to Bill Bates. David Bronson - SJC Surveyor David presented an out of state travel request to Spokane, WA for a A.C.S.M. Conference at an estimated cost of $1,700. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner -1- Bruce Adams declared the motion carried. Cyndi Eldredge - SJC Personnel Cyndi presented a request to rehire Joshua Shakespear for the Fair Maintenance Worker, a full time temporary Grade1 Step 37 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to hire Emily Shumway as the part time Janitor for the Public Safety Building, a Grade 1 Step 1 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to hire Cella Mantz as the part time Blanding Senior Center Aide, a Grade 1 Step 1 position. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to change Brittney Dalton from a part time to a full time Case Manager with benefits for the Aging Department. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request for a merit change in payroll for Kenneth Black. This would take Kenneth from a Step 135 to a Step 156 retroactive to November 1, 2007. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a resolution approving and authorizing the execution of a third amended Interlocal Cooperation Agreement with other members of UCIP. Resolution No. 2008 -02 RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A THIRD AMENDED INTERLOCAL COOPERATION AGREEMENT WITH OTHER MEMBERS OF UTAH COUNTIES INSURANCE POOL, RELATING TO THE ESTABLISHMENT, FUNDING AND OPERATION OF UTAH COUNTIES INSURANCE POOL WHEREAS, pursuant to the provisions of the Interlocal Cooperation Act, Title 11 Chapter 13, Utah Code Annotated, 1953 as amended, and the Utah Insurance Code, Title 31A, Chapter 1, et seq, Utah Code Annotated, 1953 as amended, public agencies, including political subdivisions of the State of Utah as therein defined, are authorized to enter into mutually advantageous agreements to provide services and facilities; and -2- WHEREAS, the Board of County Commission of San Juan County, Utah, has determined that the interests and welfare of the public within San Juan County's jurisdiction will best be served by a Third Amended Interlocal Cooperation Agreement with other members of Utah Counties Insurance Pool relating to the establishment, funding and operation of the Utah Counties Insurance Pool. NOW, THEREFORE, be it resolved by the Board of County Commission of San Juan County, Utah, that San Juan County approve and authorize the Commission Chair to execute a Third Amended Interlocal Cooperation Agreement with other members of Utah Counties Insurance Pool relating to the establishment, funding and operation of the Utah Counties Insurance Pool. APPROVED AND ADOPTED this 22 day of January , 2008. BOARD OF COUNTY COMMISSION SAN JUAN COUNTY, UTAH By: _____________________________ Bruce Adams, Chair ATTEST: By: ______________________________ Norman Johnson, SJC Clerk/Auditor APPROVED AS TO FROM: By: ______________________________ Craig Halls, SJC Attorney A motion to adopt the resolution was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A motion to go into Executive Session was made by Commissioner Lynn Stevens at 10:55. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A motion to go out of Executive Session was made by Commissioner Lynn Stevens at 11:05. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Public Hearing - Resolution to Annex Certain Real Property to the Grand County SSWD Commissioner Kenneth Maryboy made a motion to go into a Public Hearing to discuss the Annexation of Certain Real Property to the Grand County Special Service Water District. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -3- There was no public comment concerning a proposed resolution that San Juan County would consent to the annexation of certain real property to the Grand County Special Service Water District. Said property is owned by Grand County and is leased to Red Rock Motorcross LLC. Red Rock Motorcross has asked Grand County to provide secondary water service to this parcel. A motion to go out of the Public Hearing was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. RESOLUTION NO. 2008-03 A RESOLUTION OF THE SAN JUAN COUNTY COMMISSION CONSENTING TO THE ANNEXATION OF CERTAIN REAL PROPERTY TO THE GRAND COUNTY SPECIAL SERVICE WATER DISTRICT. WHEREAS, Grand County is the owner of certain real property located in San Juan County, more particularly described in Exhibit "A", attached for the annexation of real property to special services district; and WHEREAS, Utah Code Annotated 17A-2-1327 allows for the annexation of real property to special services district; and WHEREAS, the Grand County Council finds that it is in the best interest of Grand County, and in the furtherance of the health, safety, and welfare of the citizens of both Counties to make that property a part of the Grand County Special Service Water District; and WHEREAS, San Juan County consents to the annexation. THEREFORE, THE SAN JUAN COUNTY COMMISSION HEREBY RESOLVES: San Juan County consents to the annexation of the real property more particularly described in Exhibit "A" attached hereto, and as resolved by Grand County Resolution No. , that said real property should be and hereby annexed to and made part of the Grand County Special Service Water District. APPROVED this 22nd day of January, 2008 by the following vote: Those voting in favor: Commissioner Bruce Adams Commissioner Kenneth Maryboy Commissioner Lynn Stevens Those voting against: None -4- ATTEST: APPROVED: ______________________________ By: Norman L. Johnson By: Bruce B. Adams, Chairman San Juan County Clerk/Auditor San Juan County Commission A motion to consent to the annexation was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick Bailey - SJC Administrator Rick presented a request to sell the old Crack Sealer from the Road Department to Engle Building Services Inc. out of Salt Lake City for $5051. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick reviewed funding sources for potential road projects throughout the County. Rick discussed several possible funding sources for the Public Safety Building/Jail Expansion. Funding alternatives include a loan/grant from CIB in the amount of $5 million, and General Revenue Bonds in the amount of $15 million, or going to Rural Development is also available along with the new Federal Economic Stimulus proposals by the Bush Administration. Norman L. Johnson - SJC Clerk/Auditor Norman presented an out of state travel request to Washington D.C. for the NACRC/NACo conference at an estimated cost of $1844. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Open Time and Other Business Bruce Bunker - SJC Building Inspection, presented a revised subdivision plat for Avikan Hills that had been previously approved. The change is to correct a problem with the original survey concerning a UDOT right of way. Commissioner Lynn Stevens stated that the correction was dealing with a few feet and made a motion to approve the change. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. John Jackson, a San Juan County resident, wanted to know how he needed to go about getting a road put into the County Road system. The Commission suggested he talk with Lynn Laws with -5- the SJC Road Department. Commission Reports Commissioner Adams attended the selection process meeting for the new UCIP Director last week. He has a meeting in Bountiful Thursday at 1:00 with the Core of Engineers Office and will be in meetings in Salt Lake City Thursday and Friday. Commissioner Stevens went to Price last Wednesday for the CEU Trustees Meeting and on Thursday he attended a UBIN Meeting in Salt Lake. He also attended the UAC Board Meeting and the Natural Resource Oversight Meeting. Today he is on his way to Green River for the SEU Public Health Board Meeting, then on to Salt Lake for Legislative meetings. Commissioner Maryboy went to Shiprock last week and met with IHS. On Wednesday he attended an Economic Development Meeting in Window Rock. He attended a Legislative Ball in Salt Lake at the end of last week and will be in Salt Lake Thursday and Friday for the Legislative meetings. Adjourn 12:35 -6-