SAN JUAN COUNTY COMMISSION MEETING December 17, 2007 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC Clerk/Auditor Dawn Shaw, SJC Deputy Clerk Attendees: Neil Joslin, Marilyn Boynton, Greg Adams, Kimm Lacy, Howard Randall, Charlie DeLorme, Evan Lowry, Robert Patterson, Glen Stevens, Walter Bird, Mike Lacy, Clayton Long, Melissa Cave, John Fellmeth, Paul Barr, David Bronson, Grayson Redd, Alan Freestone, Chris Webb, Mr. and Mrs. Shorty A motion to approve the minutes of December 10, 2007, was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Howard Randall - SJC Assessor Howard introduced Glen Stevens and Robert Patterson from the Utah State Tax Commission. Glen and Robert reported to the Commission that an audit was conducted at Encana Oil and Gas Inc. and there tax agent, Logan & Firmine, during the week of June 18th - 22nd, 2007. Based on information provided and reviewed during the audit, the original valuation is to be revised. The revised value for the 2007 assessment is $59,047,358. This revised value reflects an increase of $27,662,047 over the original value of $31,078,848. Evan Lowry - SJC Planning Evan reported to the Commission that there would be a meeting with the BLM today at 1:00 for the RMP overview. He also reported that the deadline for the Monticello draft RMP is February 8th, 2008. Walter Bird - SJC Personnel Walter presented a request to purchase a Systemax Pursuit 4165 BTO notebook computer from Tiger Direct at a cost of $1449.96. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -1- Walter and the Commission discussed, a resolution to rescind the option in the Post Retirement Health Insurance Benefit Policy. Resolution No. 2007-12 RESOLUTION TO RESCIND THE OPTION IN THE POST RETIREMENT HEALTH INSURANCE BENEFIT POLICY THAT PERMITS COUNTY RETIREES TO PURCHASE HEALTH INSURANCE WITH ACCRUED LONG TERM SICK HOURS WHEREAS, on April 5, 2004, San Juan County, through the Board of County Commissioners, established the Post Retirement Health Insurance Benefit Policy (hereinafter "Policy"). WHEREAS, this Policy permits eligible retiring employees the option of either being paid out in full for all Long Term Sick (LTS) hours accrued during their employment with the county, or permits the retiree to purchase future months of insurance coverage with these hours; WHEREAS, as stated in the Policy (San Juan County Personnel Policies and Procedures Manual, Section Nine.N.6.a., p.44), San Juan County will as it deems necessary, review the policy to ascertain whether it serves its proper and intended function and meets the financial objectives of the County; and WHEREAS, as also stated in the Policy (San Juan County Personnel Policies and Procedures Manual, Section Nine.N.7., p.45), San Juan County reserves the right, at its sole discretion, to amend this policy in whole or in part at any time and from time to time, or to terminate it at any time, without advance notice pursuant to the terms of the policy document realizing that it is bound by past agreements and that any amendments or changes will only affect those who retire after the amendment or termination of this policy. Amendments to the policy are made by the Human Resource Department with the approval of the Board of San Juan County Commissioners. Termination of the policy must also be approved by the Board of San Juan County Commissioners. NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY LEGISLATIVE BODY OF SAN JUAN COUNTY, UTAH, THAT: having reviewed the Post Retirement Health Insurance Benefit Policy and after evaluating the current upward trend in health care costs, the Board of San Juan County Commissioners deems that the option in the Policy that permits the county retiree to purchase health insurance with accrued long term sick hours no longer meets the financial objectives of the County and therefore, effectively immediately, rescinds that option in the Policy. PASSED, ADOPTED, AND APPROVED BY THE Board of San Juan County Commissioners this 17th day of December , 2007, by the following vote: Those voting aye: 3 Those voting nay: 0 Absent: 0 Board of San Juan County Commissioners _____________________________________ Bruce Adams, Chairman -2- ATTEST: __________________________________ Norman L. Johnson, County Clerk/Auditor A motion to approve the resolution was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. Commissioner Lynn Stevens stated that this policy was instituted to aid in good work habits and job retention. He feels this is being achieved with out this program. Commissioner Bruce Adams declared the motion carried. Charles DeLorme - SJC Ec. Development Charlie presented the 2008 Utah Office of Transportation/SJC Ec. Development posters. Charlie stated that SJC has three of the fifteen posters for the State. Charlie also presented seven out of state travel requests for the first quarter of 2008. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charlie presented a request to be allowed to approve allocations from the SJC revolving loan fund as administered by the Southeast Utah of Local Governments. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Norman L. Johnson - SJC Clerk/Auditor Norman presented a request to approve all the Beer License Renewals that are in and Renewal Licenses that will come in prior to the end of the year. A motion to approve the request was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Clayton Long and Melissa Cave - SJC Homeless Coordinating Council Clayton and Melissa reported to the Commission the status of the Homeless committee and the different things they are working on. After a discussion it was decided that $5000 would be donated to the SJC Homeless Coordinating Council either in cash or in kind. Public Hearing - 2007 General Fund Commissioner Lynn Stevens made a motion to go into a Public Hearing to discuss budget adjustments for the 2007 General Fund and related Budgets. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -3- John Fellmeth gave a summary of recommended 2007 budget adjustments answering questions from Commissioners. He presented actual expenditures in comparison to the budget and recommended making adjustments to the total budget. His suggestion was to increase the General Fund budget by $849,531 to accommodate anticipated year end expenses which would bring the 2007 General Fund Budget to $9,520,353. He said that although we may come in on budget or even under budget, he recommends that the adjustment be made. John and Norman discussed the status of individual department and other fund budgets, including the B Road Fund, the Public Health Fund, Emergency Medical, Capital Projects, Landfill, Library and Tort Liability. Changes are needed in the B Road Fund of $960,995, EMS of $88,450, Tort Liability of $9500, the Tax Stability Trust Fund of $35,000 and the Library fund of $20,221. There were no comments from the public attending concerning the 2007 Budget. A motion to go out of the Public Hearing was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A motion to approve the proposed recommended adjustments and authorize the Budget Officer to make departmental adjustments as needed was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A complete schedule of the 2007 Budget adjustments are made as an attachment to the minutes. Public Hearing - SJC Elected Officials Commissioner Lynn Stevens made a motion to go into a Public Hearing to discuss salary adjustments for the SJC Elected Officials. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. A 2.5% cost of living increase and a 2% merit increase had been proposed to the Commission by the Personnel Office for all County employees. There were two comments from the public, one in favor of the Elected Officials receiving the same increase as the other employees and one person who questioned the appropriateness of the increase. A motion to go out of the Public Hearing was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. 2008 General Fund and related Budget Adoptions John and Norman reviewed the proposed 2008 General Fund. The proposed budget for 2008 was $12,154,302 this includes the 4.5% salary increase for the Elected Officials and County -4- employees. After some public discussion it was decided to add $55,000 for Wildland Fire, $5,000 to the Homeless Committee, $5,000 to a Blanding City request for street planning and $5,000 to the Big Four Tractor Restoration Project, bringing the total General Fund Budget to $12,224,302. The entire General Fund and related 2008 Budgets are attached an made a part of the minutes hereof. A motion to approve the 2008 Budget was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick Bailey - SJC Administrator Rick presented two building permits for signatures and approval. Boyd Weeks - 1000 Mustang Road - Hogan - Blanding Prometheus Energy Co. - Big Indian Spur Road - LNG Plant - LaSal A motion to approved the building permits, provided all signatures are in place, was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick presented a request for the official acceptance of the following B Road's into the County system. 1- South Pine Ridge Road formerly D 2196 to become B 1891 for approximately 2.2 miles. 2- Formerly D Road #D0148 on North end off of CR 104 for approximable 1.3 miles will become CR B 1871 to be called Beef Basin Spring Road. 3- Halchita West to be CR B 4271 approximately .4 miles going North Westerly. A motion to approve the three request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick presented a copy of the 2007 Homeland Security Grant Program articles of agreement stating how the program will be operated. A motion to approve the agreement was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick presented a request to contract with Tri-Hurst Construction for the construction of the LaSal Senior Center. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the request. None opposed. Commissioner Bruce Adams declared the motion carried. -5- Rick presented a procurement request from Wild Land Fire for three MS 290 Chainsaws from Motor Parts at a cost of $369.95 each. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from Fire - Rescue for a Honda EU 2001 Generator from Hondaland at a cost of $999 and a Half Ton Chevrolet 4 Door 4 Wheel Drive Pickup from the 2008 Budget from Young Chevrolet at a cost of $24,861. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from Aging for five Sharp Copiers from Quill at a cost of $399.98 each and a Serving Hot Food Steam Table at a cost of $1108.98. A motion to approve the requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from the Road Department for four Dodge three quarter ton 4x4 pickups from Hinkley Dodge Crysler Jeep from the 2008 Budget at a cost of $21,199 each. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Commissioner Kenneth Maryboy was absent for the vote. Rick presented a procurement request from the 2008 Budget for Emergency Medical Services for a 2008 Ford F-350 Type 1 Walk Through Ambulance from Rocky Mountain Ambulance at a cost of $115,900. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a procurement request from the Sheriff's Office - Homeland Security for a Systemax Desktop Computer from Tiger Direct at a cost of $1546.94. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented a contract between UDOT and SJC for a preconstruction and construction Coop Engineering agreement on Montezuma Creek Bridge by Jones Demille. A motion to approve the contract was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick lead a discussion on selecting a Design/Build contractor for the SJC Jail expansion. After input from the Sheriff's Office and other public a motion to approve the Tri Hurst/Hogan Construction Companies as the contractor's was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -6- Open Time and Other Business David Bronson presented the 2008 Cadastral Funding Grant from the State in the amount of $16,000 to SJC. A motion to accept the grant was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Mr. Shorty came to update the Commission on the status of a road that has been washed out. He reported that Road Department was supposed to do some work and nothing has been done. He also reported that any area of fencing needs repaired. The Commission asked Rick to get in touch with Lynn Laws and have him go down and look into the status of the road and fence. Commission Reports Commissioner Stevens went to the State wide Resource Advisory Council meeting for the BLM last week. He will be in the County all week and can be reached by phone. Commissioner Adams will be attending a Weed Board meeting in Moab tonight at 6:00. He will be in the County the rest of the week and can be reached by phone. Adjourn 1:40 -7-