SAN JUAN COUNTY COMMISSION MEETING November 5, 2007 The regular meeting of the San Juan County Commission was held at 10:00 A.M. in the Commission Room at Monticello, Utah. Present: Bruce Adams, Chairman Kenneth Maryboy, Vice Chairman Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman L. Johnson, SJC County Clerk /Auditor Dawn Shaw, Deputy Clerk Attendees: Bob Bushart, Charlie DeLorme, Susan Taylor, Cyndi Eldredge, Grayson Redd, Evan Lowry, Linda Larsen, Greg Martin, Clayton Long, Marilyn Boynton, David Bronson, Tammy Gallegos, Neil Joslin, Melissa Cave A motion to approve the minutes of October 22, 2007, was made by Commissioner Lynn Stevens, Commissioner Kenneth Maryboy seconded the motion . None opposed. Commissioner Bruce Adams declared the motion carried. Lynn Laws - SJC Road Department Lynn presented a request to purchase a 2008 Kenworth transport truck at a price of $103, 682 and two Peterbilt dump trucks at a cost of $97,510 each. A motion to approve the purchases was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Lynn presented a request to purchase a 2005 Toyota Tundra at a cost of $19,800. Lynn's truck will become a part of the fleet vehicle pool and he will drive the Tundra. A motion to approve the purchase was made by Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Lynn presented a request to purchase a Genisys scanner at a cost of $2,840 and a Nex IQ truck scanner at a cost of $3,020. The scanners will allow the shop to perform better maintenance on our equipment. A motion to approve the purchases was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -1- Following a discussion a resolution approving the County's Record of Engineer for a period of five years was made. Creamer and Noble will service off reservation roads and Jones and Demille will service reservation roads. RESOLUTION 2007-10 A RESOLUTION APPROVING THE COUNTY'S RECORD OF ENGINEER FOR A PERIOD OF FIVE YEARS WHEREAS, San Juan County has publicly requested engineering firms to provide proposals to the County to provide services as the San Juan County Engineer of Record (EOR) and after following the rules and regulations of the Utah Department of Transportation and the Federal Highway Administration; and WHEREAS, the selection committee has met and made a recommendation to the Board of County Commissioners; and NOW, THEREFORE, BE IT RESOLVED, that the San Juan County Commission has selected Creamer and Noble Engineers, Inc to provide engineering services as the San Juan County Engineer of Record for Federal or State-funded transportation projects for a five year period for Federally funded Bridge Design, Environmental Engineering, Preconstruction Engineering and Construction Management Engineering Service. The County Commission also has selected Jones and Demille Engineering to provide engineering services as the San Juan County Engineer of Record for Indian/Tribal funds and other special earmark projects. APPROVED THIS 5TH DAY OF NOVEMBER, 2007 Those voting in the affirmative: Commissioner Adams Commissioner Stevens Commissioner Maryboy Those voting in the negative: None _______________________ Bruce B. Adams, Chairman San Juan County Commission ATTEST __________________________ Norman L. Johnson, Clerk/Auditor San Juan County Clerk/Auditor -2- A motion to approve the resolution was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Grayson Redd - SJC Chief Deputy Sheriff Grayson presented a request to purchase three Dodge Durango's at a cost of $24,876 each. The vehicles and related equipment are in this years budget. A motion to approve the purchases was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi Eldredge - SJC Human Resources Cyndi presented a request that Nathan Yazzie and Randy Hathale be promoted from Laborers to Laborer/Light Equipment Operators. The positions would go from Step 37 to 49. A motion to approve the promotions was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to move the third position at the landfill from part time to full time beginning January 1, 2008. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to advertise and hire a part time Activities Coordinator for the Aging Department. The position would be a Step 25. Advertising for the position would start at the beginning of the year. A motion to approve the position was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Cyndi presented a request to advertise for a part time Waiver/Administrative Director. The position is a Step 40 and would be funded completely by the State. A motion to approve the position was made by Commissioner Kenneth Maryboy. Commissioner Lynn Stevens seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -3- Cyndi requested permission to advertise for the La Sal Senior Center Director and Aide around the first of the year. A motion to approve the two positions was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Following a discussion a resolution of appointment of a SJC representative and alternate representative for the Utah Counties Insurance Pool annual membership meeting to be held December 6, was made. Cyndi Eldredge was appointed as the official SJC representative with Rick Bailey as the alternate. Resolution No. 2007-11 RESOLUTION OF APPOINTMENT OF A SAN JUAN COUNTY REPRESENTATIVE AND AN ALTERNATE REPRESENTATIVE FOR THE UTAH COUNTIES INSURANCE POOL ANNUAL MEMBERSHIP MEETING WHEREAS, the Board of County Commissioners of the San Juan County, Utah, is the proper authority to appoint a qualified to act as the official representative for San Juan County at the Utah Counties Insurance Pool Meeting to be held on December 6, 2007; and WHEREAS, the Board of County Commissioners of San Juan County, Utah, has been informed that the By-laws of the Utah Counties Insurance Pool require that the official representative and an alternate representative for San Juan County be elected or appointed officers or employees of a member county and be appointed by majority vote of the governing body and designated in writting, NOW, THEREFORE, be it resolved by the Board of County Commissioners of San Juan County, Utah, hereby appoints Cyndi Eldredge as the official San Juan County representative for the Utah Counties Insurance Pool Membership Meeting to be held on December 6, 2007, with Rick Bailey as an alternate representative. RESOLVE ADOPTED AND ORDERED this 5th day of November, 2007. BOARD OF COUNTY COMMISSIONERS SAN JUAN COUNTY, UTAH _____________________ Commission Chairman _____________________ _____________________ ATTEST: San Juan County Clerk by:_________________ APPROVED AS TO FORM: San Juan County Attorney By:_________________ -4- A motion to approve the resolution was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Evan Lowry - SJC Planning Evan indicated that he would like to wait till the 19th to take action, if any, on the County Master Plan. The Commission agreed with that date. The Draft Forest Service Travel Plan will be out on the 9th of November for review and comment. He gave the Commission a copy of the Monticello BLM office draft RMP and there is a 90 day comment period. Charles DeLorme - SJC Travel Council Charles discussed the UAC County gift. He has a certificate for a hotel and tour in Monument Valley and wondered if Monticello City could add some golf passes. Charlie presented an out of state travel request to attend the World Travel Market in London. He has been requested by the State to assist in representation there. A motion to approve the request was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charlie presented a request to appoint Cindy Tumeh to the Economic Advisory Council. A motion to appoint Cindy Tumeh to the Economic Advisory Council was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Charlie recognized a $1000 donation made by Douglas McLaughlin to the Bluff Bridge Project and would like permission to present a certificate of appreciation to this person. The Commission agreed with the presentation. Charlie presented a proposal from Brown and Caldwell for the Bluff pedestrian bridge. The estimated project cost is $61,780 and will provide for preliminary design work and construction over site. The Commission was also asked for permission to have David Bronson do some additional survey work as described in the service agreement, Item #4. A motion to accept the proposal and allow the additional survey work was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. -5- Linda Larsen - SJC EMS Linda requested approval for the procurement of a Life Pack 12 from Medtronic Physio Control at a cost of $17,457 and 5 suction machines at a cost of $653 each. Linda indicated that she has a grant to help with the purchasing of the suction machines from Bounty Medical. A motion to approve the procurement requests was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the requests. None opposed. Commissioner Bruce Adams declared the motion carried. Norman L. Johnson - SJC Clerk/Auditor Norman discussed setting up Budget meetings with the department heads and the commissioners for November 13th and 19th. The Commission agreed to meet on the 13th from 2:30 - 5:00 and on the 19th from 1:00 - 5:00. The 26th will be held open to do follow up work. Norman presented the EMS quarterly ambulance account receivable write-offs in the amount of $36,817.57 A motion to approve the write-offs as presented was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Clayton Long - SJC Homeless Committee Clayton and Melissa Cave reported on the current status of the homeless committee and discussed possible alternatives to organizational funding. The Commission discussed the available homeless statistical information in San Juan County. Funding might be available from the School District or the State. The Commission thanked Clayton for his efforts and agreed to continue looking for funding. Rick Bailey - SJC Administrator Rick presented two (2) building permits for Commission approval and signature. Kent Tibbitts - Blue Mt. Ranch - Cabin - Blue Mt. Ranch McElhaney Construction - 228 W. Rio Grande - Garage - Spanish Valley A motion to approve the building permits, provided all appropriate signatures are in place was made by Commissioner Stevens. Commissioner Bruce Adams seconded the motion. None opposed. Commissioner Kenneth Maryboy was not present for the motion. Commissioner Bruce Adams declared the motion carried. Tammy Gallegos, Aging Director, reported that the bid on the LaSal Senior Center is $89,000 over budget. Since there was only one bidder, Tri-Hurst, the Commission asked that they -6- negotiate to see what can be adjusted to bring the bid down. Rick presented the CIB contract for the new Fire Station, Election Offices, and Winterization Program storage facility at Mexican Hat. The project is entirely funded by the Grant in the amount of $789,242. A motion to approve the grant contract was made by Commissioner Lynn Stevens, Commission Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick presented three Cooperative agreements from UDOT, for projects F-LC37(5), F-LC37(6), and F-LC37(7) on roads in the County. A motion to approve the agreements was made by Commissioner Lynn Stevens. Commissioner Kenneth Maryboy seconded the motion. None opposed. Commissioner Bruce Adams declared the motion carried. Rick indicated we have three Design Build Companies interested in the Jail Expansion Project. The commission agreed to set 9:00am on November 27th to receive the proposals. It would be of value to have the Court Administrators Office involved along with the Sheriff and other interested parties. Open Time and Other Business Bob Bushart wanted to verify that the Commission received his written complaint concerning Charles DeLorme and an email he receive from him. The Commission said they have received the complaint and gave him a written response. Greg Martin reported that he was able to get 4 golf passes to go along with the tour and motel stay for the UAC gift. He also reports that Wasatch Wind has done a study and would like to move two of the towers to different locations. Greg updated the Commission on his resignation from the City of Monticello. The Commission thanked him for his efforts with the community and his association with the County. Susan Taylor showed the Commission a print ad she did for Madden pre-print it is a Sunday paper supplement and distributed to several places around the Country. Commission Reports Commissioner Stevens attended the Cell Tower meeting in Bluff and the Canyon Country Partnership Meeting. He will be in Price on the 14th for a revitalization meeting and he will also be attending the UAC meeting next week in St. George. -7- Commissioner Adams will be in Monument Valley the rest of the day and in the County the balance of the week. He will meet with the Mental Health Board on the 13th and will be in St. George next week attending the UAC meeting. Commissioner Kenneth Maryboy wanted it to go on the record with his concern over the status of all County health care providers. He indicated there are major changes at UNHS and is concerned about the operation of the new facilities being built. The Commission discussed their reservation over the Navajo Trust Fund being transferred to the Tribe. The concern is over the historical services given to the Utah Navajo and wether the trust Fund would be treated as Utah Navajo money or Tribal money. Adjourned 12:40 -8-