SAN JUAN COUNTY COMMISSION MEETING June 25, 2007 The regular meeting of the San Juan County Commission was held on June 25, 2007 at 9:00 A.M. in the Commission Room at Monticello, Utah Present: Bruce Adams, Commission Chair Kenneth Maryboy, Commission Vice Chair Lynn Stevens, Commissioner Rick Bailey, SJC Administrator Norman Johnson, SJC Clerk/Auditor Dianne F. Neuss, SJC Deputy Clerk Attendees: Krisanne Bender Neil Joslin Steve Simpson Commissioner Lynn Stevens made a motion to approve the minutes of June 18, 2007 upon Commissioner Maryboy's review. Commissioner Bruce Adams seconded the motion and declared the motion carried by unanimous vote. Commissioner Maryboy was absent for the vote. Cyndi Eldredge - SJC Human Resources Cyndi requested approval to hire Jeremy Redd for the temporary position of Laborer, step 33, $9.68 per hour for the North Road Department. Commissioner Lynn Stevens made a motion to approve hiring Jeremy Redd for the temporary Laborer position in the SJC North Road Department. Commissioner Bruce Adams seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Commissioner Kenneth Maryboy was absent for the vote. Evan Lowry - SJC Planning Office Evan presented an three year Agreement between the San Juan County and Lee Bennett for Archeological Services she performs as needed. The Agreement is the same as it has been in past years except that it is for a period of three years which avoids getting the agreement approved on a yearly basis. Details of the agreement were discussed. Lee works on projects specifically requested by the County and her compensation is based on the scope of the particular project. Her credentials and qualifications are recognized by the BLM, Forest Service and the State. Commissioner Lynn Stevens made a motion to approve the three year Agreement between SJC and Lee Bennett for Commission signature. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Evan said that Charles Kay submitted an Evaluation Report of the Forest Service plans for critical deer and elk winter range on the Monticello Ranger District. The report, including photos, is available for Commission review. He also said that the Forest Plan is on hold due to possible legal action. Charles DeLorme - SJC Director of Economic Development Charles played a recording regarding an assessment of the design and engineering of the Bluff Swinging Bridge The engineer(name) said that he does not feel that the design of the bridge is in his scope of expertise. He has been in contact with an engineer from the University of Virginia and apparently, there are very few engineers who are qualified to work on this type of project. He estimated that the cost for the engineered design of the bridge would be $100,000 with an additional cost of approximately $300,000 to restore/rebuild the bridge. His recommendation was to identify and obtain funding for the project before beginning the restoration. Charles said that donations to date come to approximately $32,000. Sources for finances were discussed . Charles will contact the engineer from the University of Virginia and speak to him further about the project. Commissioner Stevens suggested that we may want to hire a fund raising organization for their assistance and direction. Charles recommended approval of his nomination of Susan Taylor for a seat on the Rural Conservation and Development Council. The Council meets every other month usually in Green River. Charlie said that Susan has been attending the meetings. He presented a letter nominating Susan for Commission signature. Commissioner Lynn Stevens made a motion to approve the recommendation to nominate Susan Taylor for the Rural Conservation and Development Council. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Charles recommended approval of his nomination of Bubba Ketchersid to the San Juan County Economic Development & Visitor Services Advisory Council and presented a letter for Commission signature. Commissioner Lynn Stevens made a motion to accept the nomination of Bubba Ketchersid to the SJC Economic Development & Visitor Services Advisory Council. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Charles updated the Commission on the Red Bull Air Race. It has been televised outside the U.S.A. and because of the exposure, his department has had an enormous increase in inquiries and he expects even more when it is televised in the U.S. He is anxious to have them choose Monument Valley for the event again. He noted that they invested quite a bit of money in putting in a runway at the airport in Monument Valley in addition to other improvements. He is concerned that there was a perception that they were a "cash cow" by some. The Commission asked Charles to see if he can get an accounting of what was paid out for services provided by the County and by the Navajo Nation as well. He will call Christiane Bendel, from Red Bull, to request this information. In any case, he plans to encourage Red Bull to return and will do whatever can be done to smooth out some of the areas of concern. Charles requested approval for Out-of-State travel for several trips he thinks are important. One is to Window Rock, Arizona to meet with Commissioner Maryboy and Dr. Joe Shirley, Jr., President of the Navajo Nation, another is to Torrence, CA with the Utah Office of Tourism to attend the Japanese Trade Mission and the other is to Phoenix, Arizona to meet with Mesa Air Group. Commissioner Lynn Stevens made a motion to approve the Out-of-State travel requests. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion passed by unanimous vote. 10:00 a.m. - Public Hearing - 2007 Budget - Mexican Hat Special Service District 10:00 a.m. - Commissioner Lynn Stevens made a motion to go into a Public Hearing to discuss the Mexican Hat Special Service District Budget for 2007. Rick discussed the budget for the Mexican Hat Special Service District. He said that without the monthly payment of $904.00 for the USDA loan, the amount received from current fees, $60,000 a year, would covers the District's expenses. Rick said that the fees would have to be increased if the monthly loan payment is included. The group discussed the finances and budget of the District. Commission Chair, Bruce Adams, asked for Public Comment. There was none. 10:10 a.m. - Commissioner Lynn Stevens made a motion to exit the Public Hearing. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. 10:10 a.m. - Public Hearing - Community Impact Board Emergency Request 10:10 a.m. - Commissioner Lynn Stevens made a motion to into a Public Hearing to Address the proposal to apply to the CIB for consideration of a grant in the amount of $200,000 to convert the USDA Loan for the Mexican Hat Special Service District. Rick presented information regarding Mexican Hats Special Service District's USDA outstanding loan. To date, the existing amount owed is $196,996.89 with a monthly payment of $904.00. Rick suggested making an emergency request for grant funds in the amount of $200,000 to the CIB to convert the loan to a grant. After discussion, the Commission agreed that a grant application be submitted to the CIB. Rick said that he can gather the information for the grant application in the next couple of days. Commission Chair Bruce Adams asked for Public Comment. There was none. 10:20 a.m. - Commissioner Lynn Stevens made a motion to exit the Public Hearing. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Commissioner Lynn Stevens made a motion to approve submitting a request to the CIB for a grant in the amount of $200,000 to convert the USDA Loan for Mexican Hat Special Service District. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Anna Thayn - San Juan County Fair Manager Anna reviewed her duties as the Manager for the San Juan County Fair. She has been in full charge of the County Fair for the last six years. The Fair runs for nine days from Friday of one week until Saturday of the next. Anna explained that the hours she spends to organize and plan the events for the fair, including setting up and dismantling, has increased and her compensation has not. She proposed that her compensation be increased to $10,000 based on the hours and duties of the position. Commissioner's expressed their appreciation for all her continued efforts in putting on the yearly event. Commissioner Stevens made a motion to increase Anna's compensation for Management of the San Juan Fair to $10,000. Commissioner Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Rick Bailey - SJC Administrator Rick submitted one building permit for approval and signature. D. Andrew Mikesell - 788 East Pinion Ridge Road - Modular Home with Garage Commissioner Lynn Stevens made a motion to approve the building permit provided all signatures are received. Commissioner Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Rick suggested cancelling the July 16th Commission Meeting due to the NACO Conference in Virginia. Commissioner Maryboy and Adams plan to attend the Conference. Commissioner Lynn Stevens made a motion to cancel the July 16th Commission Meeting due to the NACO Conference. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. The manager of the Cal Black Memorial Airport requested a new blower for use in blowing rocks off from the runway. They have had to call in help to clear the runway because their blower does not work. The manager recommended a "Billy Goat" blower which does a excellent job. Rick obtained prices from various companies and recommended an eighteen horsepower blower. The low bid for an eighteen horsepower blower was received from Paul's All Right Sales and Service in SLC for $1,597. Commissioner Lynn Stevens made a motion to approve the purchase of a Billy Goat blower for the Cal Black Memorial Airport from Paul's All Right Sales for $1,597. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Rick reported that three engineers are interested in the position of the San Juan County Engineer of Record and he would like to schedule the candidate's presentations for the afternoon of July 23rd at 1:00 p.m., 1:30 p.m. and at 2:00 p.m. respectively. Commissioner's agreed that this would be acceptable and Rick will follow up. Rick presented the Participating Agreement between the Utah Division of Forestry, Fire and State Lands and San Juan County. The Participating Agreement will include four new codes. One code mandates a 20 foot clearing around the perimeter of any new construction. In order for the County to participate in the Wildland Insurance Fund, the County will have to adopt the Agreement with the new codes. Rick said a handout indicating the code requirement, regarding the 20 foot clearance, would be given to individuals upon requesting a building permit. He advised the Commission that a Public Hearing will have to be held to discuss the new codes in the Agreement. Commissioner Stevens made a motion to hold a Public Hearing to address adopting the new codes. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Rick recommended approving and signing the Participating Agreement as it is written and, when the new wording is added, it can be signed again. Commissioner Lynn Stevens made a motion to approve and sign the Participating Agreement between the Utah Division of Forestry, Fire, and State Lands and SJC and when the changes in the agreement are received the Commission will sign it. Rick presented the 2007-2008 Aging Contracts for approval and signature. • Contract to Purchase Case Management and Home Health Services • Caregiver Respite Care Contract • San Juan County Area on Aging - Aging Medicaid Waiver Program • Contract for Legal Services for SJC Area agency on Aging Commissioner Lynn Stevens made a motion to approve the four contracts for the SJC Aging Program for Commission signature. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Rick provided a copy of a report from the Tomhave Group regarding their site visit to the Westwater Community. They met with the City of Blanding, The San Juan Foundation and the Blue Mountain Dine, Inc. regarding the Westwater issues. Rick requested approval for Out-of-State Travel to Santa Fe, NM to attend the State Homeland Security Meeting on July 9th. Commissioner Lynn Stevens made a motion to approve the Out-of-State travel request. Commissioner Kenneth Maryboy seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Open Time and Other Business The Commission reviewed a draft of the schedule for the Governor's visit to the County. Rick will check and see if the schedule has been revised. Rick said that the County airplane is being repaired and is unavailable. Commissioner Adams asked if he could try and find another plane for their trip to meet with the Governor. The plan is to fly to Gouldings Trading Post in Monument Valley on Thursday evening and then on to Navajo Mountain on Friday evening. Commissioner Maryboy said that members of the Navajo Nation will meet with the Governor to discuss tribal concerns including water and police issues and will sign and updated Memorandum of Understanding. Norman Johnson, Chairman of the San Juan Water Conservancy District, said that at a recent Water Board Meeting the Clay Draw project was addressed. Maps of the proposed drill sites will be provided to Lynn Laws and the SJC Road Department so they can start work on the access roads. The Commission approved the Road Department's work on the project. Commissioner's Reports Commissioner Maryboy reported that the Navajo Nation Council is in session from July 16th to the 20th. A hot topic of discussion is gaming. Budget issues will also be addressed. He reported that the Red Mesa Chapter is addressing an issue of re-zoning areas between Sweet Water and Red Mesa. The boundries were changed due to grazing in the area. He noted that Red Mesa is close to being certified. He also noted that the Arizona Department of Transportation is beginning to regulate vending on the highways and that the Navajo Public Safety is taking the leading roll to address vending relocation in Utah. The Bluff Fair Board met last Wednesday and the Earl Lee was appointed as Fair Manager. Commissioner Maryboy said that there was an Opening Ceremony at Antelope Point. Commissioner Lynn Stevens will be a speaker at a meeting for Highway Patrol and School District personnel in Park City. He attended the Canyon Country Partnership meeting last Thursday morning and in the afternoon the group traveled to Lisbon Valley. He will be in St. George, Utah on Friday. Commissioner Bruce Adams attended the International Symposium on Society and Resource Management held in Park City last Tuesday. He was on a panel and answered questions relating to the County Commission's roll in management of resources along with the other agencies. He plans to be in the County and will contact Rick for updated information about the Governor's visit to the County. Commissioner Maryboy made a motion to Adjourn the meeting at 11:05 a.m. Commissioner Lynn Stevens seconded the motion. Commissioner Bruce Adams declared the motion carried by unanimous vote. Check # Payee Amount 39276 Adams, Bruce 370.70 39277 Adams, Greg 123.00 39278 Aneth Senior Citizens Center 417.75 39279 Benally, Debbie 36.00 39280 Big O Tires 824.32 39281 Blanding Justice Court 507.00 39282 Boy, Christina 46.00 39283 Boy, Leroy 28.00 39284 Bunker, Bruce 484.27 39285 Carbon-Emery Motorsports 12,213.00 39286 Coggeshell, Dustin 18.00 39287 DeLorme, Charlie 343.03 39288 Dineh Design 122.50 39289 Eldredge, Cyndi 3,208.69 39290 Gallegos, David 210.00 39291 Gallegos, Tamara 210.00 39292 Garner, Martha 70.00 39293 Harvey, Brenda 5,000.00 39294 Intouch Paging 32.00 39295 Larry M. Mason 252.20 39296 Lewis Graymountain 87.30 39297 Lone Peak Trailers 2,219.00 39298 Metalmart, Inc. 902.95 39299 National Indian Council Aging 200.00 39300 Navajo Tribal Utly Authority 10.79 39301 Quill Corporation 150.81 39302 Randall, Howard 272.44 39303 Regence BlueCross BlueShield 64,431.97 39304 Regence Life & Health Ins. 1,647.23 39305 RGJ, Inc. 484.25 39306 San Juan Building Supply, Inc. 97.10 39307 San Juan Pharmacy 1,784.11 39308 Shumway, Marcia 34.61 39309 Tapaha, Edward 105.00 39310 Taylor, Susan 52.00 39311 Tom Growney Equip.,Inc. 287.83 39312 United States Postal Service 500.00 39313 Postmaster 175.00 39314 United States Postal Service 4,000.00 39315 UPS 38.18 39316 Utah Chapter of ICC 75.00 ____________________________________ ______________________________ Bruce B. Adams, Chair, SJC Commission Dianne F. Neuss, SJC Deputy Clerk