SAN JUAN COUNTY COMMISSION MEETING September 5, 2006 The regular meeting of the San Juan County Commission was held on September 5, 2006 at 10:00 A.M. in the Commission Room at Monticello, Utah Present: Lynn Stevens, Chairman Manuel Morgan, Vice Chairman Tammy Gallegos, SJC Administrative Assistant Norman Johnson, SJC Clerk-Auditor Dianne F. Neuss, SJC Deputy Clerk Absent: Bruce Adams, Commissioner Commissioner Manuel Morgan made a motion to approve the minutes of August 28, 2006 with amendments/corrections and subject to Commissioner Bruce Adams' review and approval. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Steven declared the motion carried. Evan Lowry - SJC Planning Office Evan reported that he will attend meetings this afternoon and tomorrow concerning designation and recording of roads. Commissioner Lynn Stevens, Lynn Laws, Ben Nielsen, Steve Boyton, Attorney, Roger Fairbanks, Attorney, and Zack Beck of AGRC will attend the meetings. He also invited David Bronson and Louise Jones to attend the meetings which will begin at 2:00 p.m. today in the Conference Room. Commissioner Lynn Stevens asked Sandy Meyer from the BLM about a letter that was sent by her office regarding issuing a permit to the Jeep Jamboree to drive Arch Canyon as part of their event in the spring. Sandy said that the BLM needs additional details of their plans to be sure they meet with NEPA regulations. Sandy said that their response was that they were working with the San Juan Commission regarding a permit. Commissioner Stevens will contact them and ask them to respond to the BLM inquiries. Sandy asked the Commission to meet with her on September 18th to discuss this subject and related issues. The Commission will meet with Sandy at 8:30 a.m. on the 18th of September. Cyndi Eldredge - SJC Personnel Office Cyndi requested Commission approval for two new hires: Larry Mason for the part-time Bluff/Mexican Hat Transfer Station Attendant position, Grade 1, Step 1, replacing Charles DeLorme and for Lydia M. White for the part time Senior Center Aide position, Grade 1, Step 1, for the Blanding Senior Center replacing Marie Lyman. Commissioner Manuel Morgan made a motion to approve hiring Larry Mason for the part time Transfer Station Attendant and Lydia M. White for the part time Senior Center Aide position. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. Cyndi advised the Commission that Marilene Gee submitted her resignation and will be leaving her position in the Assessors office on September 8, 2006. Since Kevin Brydie was approved as an alternate for the position, Cyndi suggested that the position be offered to him. Commissioner Manuel Morgan made a motion to offer the position to Kevin Brydie. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. Cyndi reported that Monty Perkins indicated that he is in need of janitorial help in Blanding at the road department facilities. He would like someone who can work from five to ten hours per week. Monty also expressed a need for a part time maintenance employee to work in Monticello. This position was advertised previously, but was not filled. It was determined that there is a need and Cyndi will advertise the two part-time positions. Tammy Gallegos - SJC Administrative Assistant Tammy reported that she received a phone message from Liza Emmerling advising the County of the extended deadline of September 8th for the comment period on the Development Concept Plan for Environmental Assessment of Upper Lake Powell. Commissioner Lynn Stevens will contact Liza to discuss this issue. He will also try and find out the date of the Multi County meeting. Norman Johnson - SJC Clerk-Auditor Norman presented Resolution No. 2006-05 regarding the San Juan Estates Subdivision. The resolution grants approval to amend the subdivision plats for the San Juan Estates Phases II, III and IV. In lieu of recording each individual acknowledgment, Walter Bird, Attorney, suggested a resolution to approve amendments to the plats. Resolution No. 2006-05 RESOLUTION GRANTING APPROVAL TO AMEND TO THE SUBDIVISION PLATS FOR THE SAN JUAN ESTATES PHASES II, III AND IV, SPANISH VALLEY, SAN JUAN COUNTY, UTAH WHEREAS, "The County Land Use Development and Management Act" (LUDMA), Section 17-27a-608, Utah Code Annotated, (1953, as amended), states that provided that notice has been give pursuant to Section 17-27a-208, "the land use authority may, with or without petition, consider and resolve any proposed....amendment of a subdivision plat, any portion of a subdivision plat, or any lot contained in the subdivision plat," WHEREAS, a petition as received requesting to amend each of the subdivision plats for San Juan Estates Phases II, III, and IV, in accordance with the requirements found in Section 17-27a- 608(6)(a) and ©), Utah Code Annotated, (1953, as amended); WHEREAS, the land use authority did "give notice of the time, place, date, and time of the public hearing" by mailing the notice, "not less than three calendar days before the hearing and addressed to the record owner or each parcel within specified parameters of that property" proposed for change. Section 17-27a-207(1)(b), Utah Code Annotated (1953, as amended); WHEREAS, pursuant to Section 17-27a-208, Utah Code Annotated, (1953, as amended), a public hearing was held on August 28, 2006 to receive public input, positive or negative, on the proposed amendments - none was received; NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY LEGISLATIVE BODY OF THE SAN JUAN COUNTY, UTAH, THAT: After determining that 81% of lot owners have consented in writing to the proposed amendment of Phase II, 82% of lot owners have consented in writing to the proposed amendment of Phase III, and every lot owner consented in writing to the proposed amendment of Phase IV, the Board of Commissioners grant their approval to amend the subdivision plats for San Juan Estates Phases II, III, and IV. PASSED, ADOPTED, AND APPROVED by the Board of San Juan County Commissioners this 5th day of September 2006, by the following vote: Those voting Aye: Stevens & Morgan Those voting Nay: None Absent: Adams Board of San Juan County Commissioners _________________________________ Lynn Stevens, Chairman ATTEST: _________________________________ Norman Johnson, County Clerk/Auditor Commissioner Manuel Morgan made a motion to approve Resolution #2006-05 affirming adjustments to the subdivision plats Phases II, III, and IV. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. Howard Randall - SJC Assessor Howard requested the Commission to go into a Board of Equalization session to discuss changes to the property tax following the Public BOE meetings. Commissioner Manuel Morgan made a motion to go into a BOE session. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. The Commission initially addressed a request from Mr. and Mrs. Michael Pearson. They own approximately 4 acres in the cottonwood wash area of Bluff and requested a change in their tax valuation based on various issues. After a discussion of the recommendations made by Howard Randall, it was decided that their property tax would be amended. Howard presented the Commission with a list of property valuation changes. The list consisted of persons who came to the BOE meetings requesting an amendment to their property valuations. If the changes are approved, new valuation notices will be sent out with instructions detailing the process to petition the State, if they are not satisfied with the County determination. Commissioners reviewed the lists provided and questioned Howard regarding some of the changes. Howard also provided a copy of a letter he received from a Mr. Gulliford who did not attend the BOE Public meeting. After discussion, it was decided that his request did not meet the qualifications for a hearing this year. Howard also reported that Sandra Asbury neglected to list the Old Clyde Harvey place for and exemption and asked that it be included. Commissioner Manuel Morgan made a motion to accept the list of changes recommended, including granting an exemption for the Old Clyde Harvey place. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. The entire list is an attachment to the minutes. Commissioner Manuel Morgan made a motion to exit the BOE session. Commissioner Lynn Stevens seconded the motion. Commissioner Lynn Stevens declared the motion carried. SJC Commissioners - Funding for Health Service District Planning Commissioner Lynn Stevens welcomed Monticello Mayor Doug Allen, of the Health District Board, to the meeting. Commissioner Stevens explained that since the Commission voted to go forth with the plan for building a private hospital in Blanding, the Health District is invited to apply for the $25,000 budgeted funding that could be used to plan the transition of the County Hospital into a clinic. Commissioner Stevens said the County would be happy to make this budget adjustment. Commissioner Stevens also said that he had read some of the correspondence written by the Health District Board to Washington, D.C. There was a discussion on regulations governing the Health District Board's responsibilities. Norman Johnson - SJC Clerk-Auditor Norman explained his concern regarding financial controls for the smaller Special Service Districts in the County. He said that this issue has also come to the attention of members of the legislature and there is a possibility of their further regulating financial procedures. He distributed a draft of guidelines for review. With guidelines in place, the districts' financial status could be reviewed by auditors and then presented to the Commission for their oversight. Norman said he would also ask Rick Bailey to review the guidelines as he is very knowledgeable about this issue and indicated that the guidelines would serve to protect Board members in the event there was a question regarding finances. He said he has also been in touch with LeGrand Bitter, of UASD, and discussed this issue with him. There was a discussion on attracting people to serve on the various district boards. Although the various boards do provide a stipend, they are not uniform and range from $20 to $50 per meeting. A uniform stipend (possibly in the amount of $50) for all board members, set by the Commission, would relieve Board members of this decision and also serve as an incentive for community members to get involved. One additional suggestion is to investigate insurance coverage for board members. Norman will put this on the agenda for discussion and input at a future Commission meeting which will give everyone time to review the draft guidelines. Commissioner Lynn Stevens questioned whether or not Roland Francom was appointed to the Library Board. Norman said that he had been appointed on April 24, 2006, but on May 15th, there was some suggestion that the vacant board positions should be advertised again to see if someone from the immediate area would apply. It was suggested that after we develop guidelines, we should advertise for vacancies or potential vacancies. Tammy said that she would provide a printout to the Commission with the names of Board Members and the dates they were appointed and when their terms expire. Commissioner's Reports Commissioner Stevens will attend a hearing in Salt Lake City with the Department of Environmental Quality, Utah Radiation Control Board, addressing amendments to the International Uranium Company's license. He will also attend a meeting today and tomorrow regarding the designation and recording RS2477 Roads in San Juan County. Last week he attended the Native American Summit along with Commissioners Morgan and Adams. Sheriff Lacy, Charles DeLorme and forty members of the Navajo Nation were also in attendance. Commissioner Stevens complemented Commissioner Morgan on his presentation which focused on working together for the future and letting go of the past. Commissioner Stevens also said that our County had more representatives in attendance than any other county. He also noted that representatives from American Express were at the Summit and are interested in finding ways to provide opportunities to the Native Americans. Commissioner Stevens will attend the Utah County Day Luncheon on Friday, September 8th at the Utah Fair Grounds. Commissioner Manuel Morgan said that there was a very good turnout for the Summit and that he hopes that this Summit will continue to be held yearly. He feels strongly that this is an excellent tool for Native Americans to develop pre legislative issues and concerns to be worked through and presented to the legislature and the Governor's office. He hopes that the Summit will also provide a venue for big corporations to come in and provide opportunities to the Native American population. He also sees it as a way for the State to develop strategic planning with the tribes for economic development. He expressed his appreciation to Commissioner Stevens for all his efforts in promoting the Summit and for his contacts with the Governor on behalf of Native American issues. Meeting Adjourned: 11:45 a.m. Check # Payee Amount 33913 A-1 Rental & Sales, Inc. 31.60 33914 Adair, Art 20.00 33915 Administrative Office of the Court 40.00 33916 Aflac 240.90 33917 AFSCME 52.20 33918 Blanding City 491.32 33919 Blue Mountain Meats, Inc. 144.73 33920 Bronson, David 20.00 33921 Bunker, Bruce 377.52 33922 BW Cottontree Inn 213.00 33923 Caselle, Inc. 750.00 33924 Channing Bete Co., Inc. 1,541.65 33925 Child Support Services 728.03 33926 Colonial Life and Accident Insurance 1,130.31 33927 Conseco Health Insurance Co. 1,436.50 33928 Creamer & Noble Engineers 17,199.08 33929 Cressler, Tyrel 40.00 33930 Crystal Inn 136.00 33931 Desert Rain 670.00 33932 Endter, Robert 150.00 33933 Equitable-Equi-Vest 2,632.50 33934 Frontier 1,499.70 33935 Gines, Seresa 150.00 33936 Hinckley Dodge, Inc. 87.88 33937 Jensen, Chris 215.46 33938 Johnson, Charlotte 150.00 33939 Johnson, Jeremy W. 150.00 33940 Johnson, John L. 150.00 33941 Johnson, Kira 150.00 33942 Johnson, Norman 340.32 33943 Keyes, James D. 231.75 33944 Law Enforcement Associates 6,905.00 33945 Lewis, Cade 40.00 33946 Lexis Nexis 496.80 33947 Lyman Farms 150.00 33948 Lyman , Bruce 150.00 33949 Lyman, Deen G. 60.00 33950 Meyer, Shurrell 227.31 33951 Miscellaneous Payables 22.00 33952 Motor Parts 113.40 33953 Mountainland Applied Tech. 600.00 33954 Mueller, Lou 191.21 33955 Nakai, Mary Rose 10.00 33956 Nationwide Retirement Solution 107.62 33957 Page Brake Warehouse 201.89 33958 Palmer, Devan 20.00 33959 PEHP 1,922.13 33960 Provident Life & Accident 138.50 33961 Pruitt Gushee 5,759.49 33962 Quill Corp. 116.20 33963 Randall, Chase 100.00 33964 Redd, L. Hardy 150.00 33965 Redd, L. Howard 150.00 33966 Redd's True Value 75.33 33967 Rocky Mountain Power 103.06 33968 San Juan Building Supply, Inc. 13.39 33969 San Juan County 2,249.61 33970 San Juan Credit Union 630.00 33971 San Juan Pest, Weed & Termite 175.00 33972 San Juan Task force 5,000.00 33973 Schultz, William L. 2,500.00 33974 Scott Machinery Company 842.60 33975 SemMaterials L.P. 18,580.18 33976 SHELL 129.94 33977 SJC Surveyors 56.83 33978 Sysco Intermountain Food Svc. 844.09 33979 Tiger-Direct 1,827.20 33980 USU 1,881.47 33981 USU 75.00 33982 Utah State Retirement Fund 71,419.28 33983 Utah State Tax commission 16,701.87 33984 Ute Mtn. Ute Tribe 150.00 33985 Verizon Wireless 174.45 33986 Wal-Mart Community 78.09 33987 Ward, Jerry 20.00 33988 Waste Management of 52.85 33989 Wheeler Machinery Company 561.52 ____________________________ ______________________________ Lynn Stevens, Chairman Dianne F. Neuss, SJC Deputy Clerk