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SAN JUAN COUNTY COMMISSION MEETING OCTOBER 7, 1985
The San Juan County Commission met in regular session on October 7, 1985 at the hour of 10 a.m. in the San Juan County Courthouse at Monticello, Utah.
The following members were present: Commissioner Calvin Black, Chairman
Commissioner Kenneth R. Bailey Commissioner Jerry Holliday
Minutes of September 16, and 23, 1985 meetings were approved as corrected on the motion of Commissioner Holliday. The motion was seconded by Commissioner Bailey. UNANIMOUS.
Halls Crossing - Sanitary Landfill
Mr. Bill Duckett, Halls Crossing Manager, met with the Commission to discuss a landfill site for the Halls Crossing area. The location of the site discussed is T 13E, R 39S, Section 10, SLBM. The Commission suggested Mr. Duckett meet with Bill Davis and arrange an archeological clearance. Commissioner Block called the BLM requesting the requirements for the purchase of the proposed landfill property.
Commissioner Black requested Mr. Duckett prepare some cost analysis with regard to hauling trash to the above-proposed site vs. the site one mile within the Park boundaries.
The Commission received a letter from Ed Scherick, Area Manager of the BLM, suggesting that in addition to a landfill site at Halls, the County look into the purchase of landfill sites in the areas of Montezuma Creek, Mexican Hat, Bluff and LaSal. Halls Crossing - Bullfrog Education Facilities
Mr. Hal Jensen, San Juan County School District Superintendent, met with the Commission to discuss the education facilities on Lake Powell. The State is presently allotting $25,000 for the operation of the Halls Crossing Schools. The State would like the three counties involved (Kane, San Juan, and Garfield) to get together and decide where they would like to locate a school for the combined areas of Halls Crossing, Bullfrog and Ticcaboo. The Commission told Mr. Jensen of the development potential of the Halls Crossing area, but felt that Bullfrog would be the best location because it is more centrally located. They suggested that Mr. Jensen get in touch with the Park Service and Del Webb Corporation on planned developments at Halls Crossing.
State Fair - County Exhibit
Gail Johnson, County Clerk/Auditor, met with the Commission to present an Honorable Mention Ribbon for the County's exhibit at the State Fair. Mrs. Johnson will give the ribbon to Peggy Humphreys to be induced in a display Shirley Steffen is working on.
County Insurance Coverage - Boyle Insurance Company
Gail Johnson, County Clerk/Auditor, met with the Commission regarding the additional premium on a notice she received from Boyle Insurance. Part of this additional premium represented automobile coverage on Health Care vehicles. Commissioner Black suggested Boyle Insurance bill the Health Care Services separa-tely for their proportionate share of the premium.
County-Wide Recreation Director
Commissioner Holliday reported that there were two applicants for the position of County-wide Recreation Director. The offer was made to Eddie Allred. Bruce Halliday, County Attorney, will draw up a contract with Mr. Allred for a ninemonth period.
1985 Federal Payment In Lieu of Taxes
Gail Johnson, County Clerk/Auditor, reported to the Commission the County has received $373,296 PILT Money for 1985.
District Fire Warden Meets
John Baker, District Fire Warden met with the commission to report that he has requested proposals for specifications on the electrical wiring at the Montezuma Creek Ambulance and Fire Building. He will sent our formal written requests as soon as a decision has been made on the exact specifications.
Mr. Baker also reported that fire permits will be off October 31, 1985. He reported he will have budget monies left over this year.
Leased Equipment - Sheriff's Department
The Commission discussed with Sheriff Wright the necessity of the leased Dodge pickup. The Commission expressed their concern on the amount of premium for the insurance coverage ($700 premium each year). The Commission suggested that the County self insure and requested Sheriff Wright to check into that possibility and also the payoff amount.
Abajo Peak Communications Building
Bill Bayles, County Communications Engineer, met with the Commission regarding the proposed new building at the Abajo Peak site. He reported that the BLM is drafting up a final agreement and it will be ready for signatures in approximately two weeks.
Mr. Bayles told the Commission that the new building will facilitate all the county equipment. He indicated he would like to get out of rental space to private individuals.
Bluff TV Reception Problems
Bill Bayles, County Communications Engineer, reported that he has had conflicting reports on the TV reception in Bluff. He reported that he his working on the problem and will continue until it is solved.
The Commission requested Mr. Bayles contact Herb Clah regarding the tower site. The Commission would like to keep the same site if possible, however, if an agreement cannot be made with the Tribe, then the Commission will look into the possibility of the alternative site as proposed by Mr. Bayles.
Ccmmunications Servicing Equipment
Bill Bayles, County Communications Engineer, requested a snowmobile replacement for winter servicing of equipment located on the Abajo Peak. He said the present snowmobile owned by the County does not have enough power to get him to the site. The Commission requested Mr. Bayles get information to types available along with their capabilities, tradein value, etc., then get two proposals.
County Courthouse Telephone System
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Kim Haggard of All west Telephone Systems, met with the Commission regarding the present telephone equip-ment he installed. The Commission informed Mr. Hoggard that the Courthouse is having considerable problems with this system and requested his assistance in solving them. After some some discussion, Mr. Hoggard said there were three possibilities:
1. Purchase basic key phone system ($14,000).
2. Finance the system
3. Lease from All West on a two or three year contract ($600 - $700 a month).
Mr. Hoggard suggested the county separate the Road Department from the Courthouse. Mr. Hoggard will make an indepth study of what it will take to get rid of the present system and get back with the Commission.
UNDO - Report
Mr. Tully Lameman called during Commission Meeting to report the UNDC meeting. He said the council agreed to go along with the Commission' s request to cancel the position of Commission representative to the UNDC Board.
Dry Subdivisions - State Department of Health
The Commission received a letter from the State Department of Health regarding dry subdivisions. They recommended city and county ordinances be adopted prohibiting dry subdivisions. Commissioner Bailey felt that they should be considered on an individual basis. The Commission felt they should not be prohibited, but they should, however, meet and comply with the rules and standards with regard to the drilling of wells, installation of septic systems, etc.
1984 Audit
Mr. DaWayne Taylor, CPA, of the firm Brady and Taylor, met with the Commission to review the 1984 audit. Mr. Taylor felt the County had complied with the suggestions and recommendations made in the audit. After discussing the possibility of separating the elected office of clerk/auditor, the Commission felt separating the office would be more expensive, and at best could result in a less competent elected official holding the position of auditor.
Sheri Christensen - Salary Increase Request
The Commission received a written request from Robert Thompson, County Extension Service Agent, for the probationary salary increase for Sheri Christensen. The Commission requested an update of county employee status from the deputy clerk, and the matter is tabled for next Tuesday.
San Juan County Road Department - Employee Policy
Commissioner Bailey presented a policy to the Commission with regard to the Road Department Employees. The Commission reviewed the policy and Commissioner Bailey made a motion that the policy be approved and implemented. The motion was seconded by Commissioner Holliday. UNANIMOUS. The policy is as follows:
POLICY FOR THE ROAD DEPARTMENT EMPLOYEES
1. Mechanics and office personnel do not now have any travel time and policy shall be no overtime, hours and work schedule to be by the foreman.
2. Exempt (administration) personnel are exempt from overtime under the Federal Wage and
Hour Law and the policy shall be no overtime payments.
3. The general policy of the County Road Depatment shall be no overtime for any employees and no work over 40 hours per week. Any employee working over their 8 hours per day or 10 hours per day shall take off comp time in the same pay period to compensate. Where travel is involved all employees are to be on 10 hour days to reduce travel.
4. The foreman are to organize the men as to the need of the County Road Department. Employees are to be sent home if they are not needed. Employees are to be assigned to report to work at different hours of the day and to have overlapping shifts if needed. The foreman are to assign employees to report for work on different days of the week if needed.
5. Survey Department: All employees are to report to work at the survey office at the courthouse and during the time of the year requiring travel all employees shall work a 10 hour day and a 40 hour week with no overtime.
6. All employees running a single piece of equipment requiring travel to get to the equipment to start its operation (such as a patrol that is left at the job site) shall report to the designated shop to begin work and shall work a 10 hour day and a40 hour week with no overtime. When employees are stationed in outlaying areas such as LaSal, those employees are to report to a designated work place in which case their time starts.
7. Construction Crew Employees: The Road Construction employees living in the Montezuma Creek area shall be furnished a County vehicle for transportation only and will haul no tools, supplies or fuel in this vehicle. This vehicle shall be stationed at one designated place from which they leave for the job site. The employees regularly using this transportation shall take turns driving as the driver shall start at the designated job site. The driver will be paid for driving to and from work. (The foreman to organize the schedule.) The employees other than the driver, shall start work at the designated job site. Road construction employees living elsewhere in the county shall report to the Blanding Road shop to begin work as designated by the foreman. The employees are to haul all tools, supplies and fuel, etc., to and from the job site. The Construction foreman shall be a working foreman running equipment on the job as required.
On most construction jobs the Construction crew shall camp out as near to the construction site as possible. The foreman will determine when camping is necessary. The shall work a 10 hour day and a 40 hour week with no overtime.
William Pierce - County Deputy Sheriff
Mr. William Pierce, County Deputy Sheriff, met with the Commission expressing his concern with the county's policy on probationary raises, and the reason he had not been given a salary increase after his three month probationary period. The Commission requested the presence of Sheriff Rigby Wright clarify his hiring procedures. Sheriff Wright stated that he was not aware of the three-month probationary period policy and that he did not hire employees on that basis. Commissioner Black requested Sheriff Wright to prepare a chart showing the grade, step, date of hire, and salary of each of the employees in the She-riff's Department. Sheriff Wright will have this information for the Commissioners next Tuesday.
Sheriff Wright further stated that even though he did not hire Mr. Pierce under the probationary policy,
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he felt he was more than deserving of a position increase based on his experience and education.
County Employee Policy - Sheriff's Department
Sheriff Rigby Wright presented a letter to the commission stating the overtime policy of the County. The letter had been signed by everyone in the Sheriff's Department. The Commission reviewed the letter and requested some changes be made to better clarify the 187 hour work month allowed under the Federal Wage and Hour Law and its relationship to the County Sheriff's Department. Sheriff Wright will redraft the letter and have it signed.
Kathy Barry - Full-Time Employment Request
Barbara Montella, County Assessor, met with the Commission requesting Kathy Barry be put on full time. She told the Commission that Miss Barry has been working 40 hours a week for the last seven months and feels her increased work load justifies this requested change. The Commissioners requested that Barbara find out the status of the State Tax Commission, Motor Vehicle Department, with regard to licensing in this area; if they are planning on keeping the service in this area, and if they are willing to pay their proportionate amount of clerical help.
Motion was made by Commissioner Bailey to hire Miss Barry on a full time basis. The motion was seconded by Commissioner Holliday. UNANIMOUS. The salary amount will be deferred until next week.
Bid Opening - Oil and Grease (San Juan County Road Department)
Bids for oil, grease and antifreeze for the San Juan County Road Department were opened at 3:00 p.m. and reviewed by the Commission. The bids will be turned over to the Road Department and the bid be awarded.
Building Permit - Don G. Brown
The commission reviewed the building permit of Don G. Brown for a home east of Blanding. The permit was approved and the Commission authorized Commissioner Bailey to sign the permit.
Joint Road Committee Meeting - Richfield
Commissioner Bailey reported on a Joint Road Committee Meeting in Richfield he atttended to represent the County in the proposed changes in B&C Road Funds.
UAC Revenue and Taxation Steering Committee
Commissioner Black reported on a meeting he attended in Provo September 27, 1985 regarding the UAC Revenue
and Taxation Steering Committee.
Clyde M. Barton - Agreement for Snow Removal on Blue Mountain Ski Area Road
The Commission reviewed and signed an agreement between the County and Clyde and Nina Barton providing county access across the Barton's property for snow clearance on the road to the Blue Mountain Ski area. The agreement is on file.
Bills approved for payment
A & M Propane Propane for fire control 301.72
Abajo Electric Bid on new road shet 4,538.67
Acme Sanitary Supply Company Supplies library (Monticello) 50.00
Aldrich, Nelson, Weight & Esplin Legal Services Rendered 250.00
American Red Cross Lifesaving Certificate 50.00
Richard M. Bailey Travel Expenses 36.08
Ballard Supply Corp. Supplies Communications 2,008.01
Bancroft-Whitney Company Books for attorneys office 348.50
Nelson Begay Witness Fee/Leslie Smith 10.00
Matthew Bender & Co., Inc. Books for attorneys office 145.00
E. A. Black Water Pump Blanding Pool 1,828.75
Blanding City Justice Court A. Dennison (1624.H.Tree(25 1,703.00
Blanding Home Center Post Hole Digger Road Dept. 115.25
Blanding Mercantile Supplies Div. of Aging 33.57
Bluff Water & Sewer Users Assn. Utilities Bluff Bludg. 10.00
Cathy Brake Meals for Sept. Blanding 984.00
Brodart, Inc. Service Nov. 85 Library (Monticello) 124.60
Car Care Center Propane Road Dept. 101.65
Caun-Co., Incorporated Supplies Road Dept. 154.60
Chevron USA Inc. Travel Expenses 132.52
M.V. Christensen Hauling for Road Dept. 3,176.25
City of Blanding Utitlties Road Shet 155.79
City of Monticello Curb & Gutter Road Dept. 3,249.56
Continental Tel. Co. of the West Tele. Charges Courthouse 1,087.18
Rudolph Cook Witness fees JP Court 10.00
HF Cosby Jr. Hauling for Road Dept. 3,696.00
Custom Floors and Furnishings Mats for Courthouse 86.94
Frank E. Daniels Restitution 2R-227 66.00
Emery County Communications County Share Maintenance 4,023.50
Empire Electric Assoc. Inc. Utilities Courthouse 2,162.23
The Express Company Freight Charges 24.70
Fifth District Juvenile Court Henderson Grant 62.00
First Security Bank of Utah Liability From Payroll Run 94.67
W.W. Grainger, Inc. Supplies Communications 94.87
Holden, Ace Repairs for Courthouse 18.00
Horsehead Hardware Supplies Fairgrounds 59.42
Hemphreys, Peggy Travel Expenses 67.66
Hunt Communications Supplies communications 223.26
Dena Hunter Janitor for Dell 140.00
Ideal Beverages, Inc. Supplies vending machine 16.10
Intwernational Business Machine Installment Payment 549.38
Dick Irvin, Inc. Bail Refund No. A-069111 30.00
Kenneth G. Joern Refund of Bail 85DWR078 41.00
Gail D. Johnson Travel expenses 33.62
K&C Stroe Gas purchased for buses 55.00
Kaman Beaing & Supply cORL Supplies Road Dept. 119.04
Kar Products Inc. Supplies Road Dept. 206.61
Kelly Company Supplies Justice of Peace 292.16
Kensley, Jim Firefighter 47.00
Kents Supplies Vending Machine 46.84
Lawson Products, Inc. Road Office Supplies 103.16
Leavitt, Grant H. Meals for jailers 138.50
Little B Mining Compan, Inc. Chips hauled for Road Dept. 5,325.75
Magic Chemical Company Supplies Courthouse 103.40
John W. Miller Bail Refund #8721 16.00
Monticello City Justice/Peace Hanpstingl (38.)S.Lopez(299 591.00
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Monticello Clinic Physical J. J. Steffen 28.00
Monticello Mercantile Supplies Vending Machine 161.02
Monticello Plumbing and Heating Repairs Fairgrounds 517.32
Motor Parts Pro Mart Home Center Supplies Library (M) 10.91
Munichem Corp. Chlorine Blanding Pool 343.49
Jane Musselman Travel expenses 121.75
Helen Neal Travel expenses 9.33
Office Outpost Office supplies attorneys 205.66
Orr's Auto Body and Glass Shop Supplies road dept. 25.60
Palmer's Supplies library (b) 43.35
Helen Parrish Senior Citizens Meals Bluff 729.00
Gus Paulos Chevrolet, Inc. Parts for Raod Dept. 170.71
Quality Bookstore Books Monticello Library 27.28
Rasmussen Equipment Company Honda Engine Road Dept. 330.29
Recreonics Corp. Supplies Blanding Pool 58.59
Dr. James D. Redd Physical TerriPalmer 25.00
Redex, Inc. Freight Charges Montz.Pool 98.27
Rusty Iron & Salvage Supplies Road Dept. 211.20
San Juan County Gas, supplies, etc., Sherrifs Dept. 1,192.02
San Juan County Assessor Richard Eldredge 25.00
San Juan County JP Sheriffs Office collection 1,437.01
S.J. County 12th Circuit Court Timpson Shorty 120.25
San Juan County Health Care Services Capital Request 28,419.62
San Juan Pharmacy Extension #350203204 9.67
The San Juan Record Advertising Travel Council 5,099.87
Saveway Automotive Repairs for Road Dept. 28.95
Shilo Inn - Salt Lake City Travel for Rick Bailey 64.00
Dayne Shymway Const. Hauling for Road Dept. 4,215.75
Sinclair Radio Laboratories Supplies Communications 480.80
S. Eastern U. Dist. Health Dept. 4th Quarter Cety Share 13,757.71
Southern Paving Company Hauling for Road Dept. 11,346.24
Southwest Emulsions Emulsions for Road Dept. 25,271.56
Spencedr's Repairs IBM Copier 304.67
State Tax Commission of Utah Liability form payroll run 30.29
State Treasurer of Utah POST JP fees 2,772.00
Steve Stovall Per Diem Attending POST 100.00
Robert Thompson Travel expenses Sept. 1985 165.85
Unied Products Service Office Supplies Library (m) 103.23
United States Postal Service Supplies Attorneys office 120.90
Utah Association of Counties Registration/Calvin Black 220.00
Utah Dept. of Employment Security Claims Willey/Christensen 217.85
Utah Cany9onalnds Auditing canyonlands 50.40
Utah Gas Service Company Utilities Monticello 636.96
Utah Law Review Utah Law Review Attorneys 20.00
Utah Power & Light Company Utilities LaSal Fire St. 26.76
Utah State Lands & Forestry Spotlights fire control 82.54
Utah State Retirement Board Dist. Crt. Judges Retirement 90.00
Utah St. Social Security Agency Liability from payroll run 176.04
West Publishing Company PC 697 Attorneys office 37.00
Wycoff Freight Charges Road Dept. 8.61
Young's Machine Company Repairs for Road Dept. 16.39
First Security Bank of Utah Gunderal Fund TCD 400,000.00
Rufino Romero Clean Senior Center Monticello 40.00
Adjourned
There being no further business, the meeting adjourned at 4:30 p.m.
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Calvin Black. Chairman M. Jane Musselman, deputy clerk