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APRIL 6, 1987
The San Juan County Commission met in regular session on April 6, 1987 at the hour of 10 a.m. at the San Juan County Courthouse, Monticello, Utah.
The following members were present: Commissioner Black, Chairman
Commissioner Maryboy Commissioner Bailey, absent
Minutes of the March 23, 1987 Commission meeting were approved with the corrections on the motion of Commissioner Maryboy and seconded by Commissioner Black. UNANIMOUS.
COMMISSIONER CALVIN BLACK'S REPORT
Canyonlands Expansion - Owens - Commissioner Black said he will be on Civic Dialogue on KEUD-TV April 14
at 9 p.m. Congressman Owens, Commissioner Black and others will discuss Owen's proposal to expand
Canyonlands National Park.
Highway Extension - Commissioner Black said the county is going to re-submit a proposal to extend highway
US-666 from Monticello to Richfield. The county will also re-submit a proposal to extend US-163 west of
Bluff to US-160 south of Cortez, and US-163 through Page, Kanab, Fredonia and Hurricane west of Kayenta,
Arizona to 1-15 near St. George, Utah.
Development Board Meeting - There will be a Development Board meeting tomorrow night in Monticello at 7
p.m.
COMMISSIONER KENNETH BAILEY
Commissioner Bailey is in Salt Lake meeting with the architects to finalize the bid contracts for the
construction of the public safety building.
Road Meeting - The Commission will meet with the road foremen next Monday at 8 a.m. in the Commissioner's
room.
COMMISSIONER MARK MARYBOY'S REPORT
Road Project on White Mesa - Commissioner Maryboy said the road department has started working on the road
project from Red Mesa to Yellow Point over White Mesa. The people in the area feel that it's a rush job
and want the county to take the time to do a good job on this road. This will be brought to the attention
of Commissioner Bailey at the road meeting next week.
Halchita Community - Police Protection - The Commission received a memo from the Halchita Community
Officers requesting that the police officers patrol the area because of high school students visiting and
walking around instead of studying and doing their work at home. Commissioner Maryboy will talk to
Sheriff Lacy about this.
Library at Navajo Mountain - Commissioner Maryboy said he received a letter from the Navajo Chapter and
the principal of the Navajo boarding school requesting money from the county to buy materials for a county
library. This matter will be brought before the library board.
Meetings - Commissioner Maryboy said he will meet with the Senior Citizens tomorrow and will also attend
a UNDC board meeting. On Wednesday he will be attending the Navajo Chapter Meeting and then that evening
attend the library board meeting. On Thursday at 7 p.m. Commissioner Maryboy said he will meet with Bluff
residents and Friday he will attend the Fairboard meeting.
Bluff - Mosquito, Post Office - Commissioner Maryboy reported that he received a letter from Bluff
residents stating that the post office in Bluff is going to be eliminated. The Bluff residents are taking
a petition around to retain the post office. Commissioner Maryboy said he also received a list of the
detailed swamp areas in Bluff that need to be filled and will give the list to the road department. It
will be determined if filling in these swamp areas is feasible.
BUILDING PERMITS
Greg Adams, Southeastern Utah Health District, met with the Commission for approval of two building permits. Commissioner Maryboy made the motion to approve a building permit for A & M propane at Spanish Valley and a permit for Kedric Redd for a storage shed in Blanding. Commissioner Black seconded the motion. UNANIMOUS.
GOLF COURSE MONTICELLO - EQUIPMENT BIDS
Grant Leavitt, manager of Monticello Golf Course, met with the Commission with bid-quotations for a tractor and a gang pull unit. The Commission decided to table the decision until next week when Commissioner Bailey was present.
1987 FAIRBOARD
Commissioner Maryboy made the motion to appoint the following people to the fairboard. Commissioner Black
seconded the motion. UNANIMOUS.
Carol Sallee - 4 year Judy & Pen Penfield - 4 year
Tauna DeGraw - 3 year Lois Palmer - 4 year
Thelma Lacy - 2 year Pearl Lewis - 2 year
Bill Head - 3 year Albert Mark - 2 year
Joan Wilcox - 4 year Steve Deeter - 3 year
Marguerite Rogers - 2 year Nancy Hoggard - 2 year
Linda Keyes - 3 year Holly Tatnall - Ex Officio
Jim Keyes - Ex Offico Nick Mose - 2 year
Kenneth Joe -
The 1987 president is Carol Sallee, the Vice President is Joan Wilcox, the Secretary is Marguerite Rogers and the Treasurer is Judy Penfield.
EXTENSION AGENT - VEHICLE REPAIRS
Jim Keyes, extension agent, said that the county vehicle he's been using has needed extensive repairs which have been an unexpected expense in his travel budget. The Commission said they appreciated him advising them on this problem and would take this into consideration if the budget was reopened or if he is over budgeted at the end of the year.
COUNTY VEHICLES - SAFETY PROBLEMS
Craig Halls, county attorney, Mark Millet and Doug Hall, highway patrolmen, met with the Commission concerning safety inspection on county vehicles. Mr. Halls said that the highway patrol has asked him to consider taking tickets written on county vehicles through the circuit court system so that the fines that are assessed go to the state. The problem is that the county trucks are in bad need of repairs and are not being fixed. There is an indication that whoever is doing the inspection is just putting the stickers on and the work is not being done. The vehicles that are on the road are unsafe and the county could be responsible for liability under these circumstances. Mr. Halls said that Officer Millet pulled over a county dump truck-10 wheeler that had only one brake on the entire unit that was working. A similar truck, thought to be the same one, was pulled out of service a few days earlier. It is believed that the
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truck was switched between Monticello and Blanding and was never fixed. Some of these trucks are older units and some parts may be hard to get but there are lights missing, brakes that need to be repaired and others problems.
Commissioner Black said he was not aware of this until last week and appreciates the highway patrol for inspecting the county vehicles. Commissioner Black said the Commission will correct this problem and invited the officers to attend the Commissioner's meeting next Monday at 8 a.m. in the Commissioner's room. The road department foreman and shop foreman will be present.
MONTICELLO AIRPORT
Keith Redd, Mayor Monticello, and Jack Young, councilman, met with the Commission to discuss the gas tax revenue at the Monticello Airport. There was a question about the billing the city submitted to the county. The Commission explained the gasoline tax returned from the state to the city from the sale of aviation gasoline at the airport should be shown on the billing as revenue.
HOSPITAL - MAINTENANCE SUPERVISOR
John Fellmeth, hospital administrator, told the Commission that Roger Low, maintenance supervisor at San Juan Hospital, submitted his resignation. Mr. Fellmeth said he will advertise this position in the local paper and will contact Job Service. Mr. Fellmeth said he is also advertising for a part-time operating room technician.
MONTICELLO AIRPORT BIDS OPEN ENGINEERING PROJECT
Bids were open at 1 p.m. for the engineering project at the Monticello Airport. Ron Theobald, UDOT
Division of Aeronautics, was present to help the Commission make the decision. The following bids were:
Armstrong Consultants, Inc. Grand Junction, Colorado - $39,980
The fee includes a laboratory analysis of the existing soils, subbase and pavement to determine how best
to rehabilitate the pavement and an update of the Airport Layout Plan.
J.P. Redd, Inc. - Salt Lake City, Utah - $40,000
Alternatively REDD will prepare as-built drawings and bidding documents, and provide quality assurance
during construction for $28,550. This fee does not include geotechnical services to establish sub-surface
conditions.
Commissioner Black asked REDD why they gave an alternative bid for not testing the subsurface. Mr. Redd said that if the same weight of aircraft is going to be permitted then there is no need to test the subsurface, but if the county is looking at heavier aircraft then it will need t6 be done. Mr. Theobald said the weight is at 12,500 pounds and will stay there because of altitude and the length of runway. Mr. Theobald said it has been a long time since the testing has been done and the -soil needs to be checked to see how good it is. Keith Koler, Armstrong, said in his opinion it would be worthwhile to do the subsurface testing. It is very important to analyze it to see what can be done with it and also see why it's doing what it is doing. Mr. Theobald said his concern is that if the subsurface is failing and asphalt is put on top of it, eventually the asphalt will be lost because the subsurface needs to be taken care of. Mr. Armstrong said it's a very small investment that could prevent more work in the future. Doug Pehrson, engineer, said that when the county repaired the south side a few years ago, they dug the subsurface and found little base, soft spots, and clay. Mr. Pehrson said there is a drainage problem and it needs to be taken care of. The Commission tabled the decision of the bid until next week when Commissioner Bailey is present.
BUS SERVICE
Rick Bailey, Administrative Assistant, said that the Public Service Commission has not had anyone interested in picking up the bus service through San Juan County. There is a bus service company who is interested in the Durango to Albuquerque route and another in the Durango through Telluride into Grand Junction/Denver route. The PSC is still looking at finding a company for Southeastern Utah. Commissioner Black said that Lowell ?, PSC, is going to meet with Continental Trailways about their request to get funding to serve rural areas. Commissioner Black said the Commission would not be in favor of letting Continental Trailways get funding unless they promise to continue service in San Juan County.
PUBLIC SAFETY BUILDING - BID OPENING
Rick Bailey, Administrative Assistant, said that Commissioner Bailey called this morning from Salt Lake where he is meeting with the architect to report that the bid opening is set for May 14 at 2 p.m. and the contracts will be let on May 18, 1987. The Commission and Mr. Bailey expressed that they appreciate the time and effort that Commissioner Bailey has put into this project. With his background and knowledge he has really been a benefit to the County.
HUMAN SERVICES BOARD - TITLE 20 FUNDING
Rick Bailey said the Human Services Board met last Thursday to discuss the Title 20 funding. Available for the FY 1988 is $109,962 plus any carry over which figured to be about $7,500. The Block Grant Allocation totaled $92,500 and the different organizations requested $99,500 which is an increase of $7,000. The Human Services Board recommended that the grant be funded as requested by the organizations. Mr. Bailey said his concern is that if they increase the funding sooner or later these funds will have to be cut.
RESOLUTION 1987-6 APPROVING UTAH COUNTIES FINANCE COOPERATIVE AGREEMENT
Commissioner Maryboy made the motion approving the following resolution and authorized Commissioner Black to sign the agreement. Commissioner Black seconded the motion. UNANIMOUS.
RESOLUTION APPROVING THE UTAH COUNTIES
FINANCE COOPERATIVE AGREEMENT,
AS AMENDED AND RESTATED
Resolution No. 1987-6
WHEREAS, San Juan County (the "County") is a member of the Utah Counties Finance Cooperative, formed pursuant to the Utah Counties Finance Cooperative Agreement (the "Agreement") under the Interlocal Co-operation Act, Title llf Chapter 13, Utah Code Annotated 1953, as amended (the "Act"); and
WHEREAS, such legal or administrative entity, designated as the Utah Counties Finance Cooperative (the "Cooperative"), is authorized pursuant to the Act to issue tax-exempt governmental obligations, the proceeds of which will be used to assist participating counties (the "Participants') in their attempt to provide efficient governmental services for their citizens by making loans or by leasing property to such Participants; and
WHEREAS, the Cooperative is empowered by the Act to (a) own, acquire, construct, operate, maintain and repair any facility or improvement as provided for in the agreement forming the Cooperative; (b) borrow money or incur indebtedness, issue revenue bonds or notes for the purposes for which it was created, assign, pledge or otherwise convey as security for the payment of any such bond or indebtedness the revenues and receipts from such facility, improvement or service; (c) sell or contract for the sale of the product or the service or other benefit from such facility or improvement to public agencies within or without the estate on such terms as it deems to be in the best interest of its participants; and
WHEREAS, the Participants of the Cooperative deem it in their best interests to amend the Agreement
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to provide that the Representatives of the Participants can delegate the governance of the Cooperative to a three (3) member Board of Directors; and
WHEREAS, County desires to adopt an amended and restated Utah Counties Finance Cooperative Agreement with the powers specified above and with all other powers granted or exercisable by such Cooperative under the Act; and
WHEREAS, the proposed form of the Utah Counties Finance Cooperative Agreement, as amended and restated, to be dated as of April 1, 1987 (the "Amended Agreement") has been presented to the County and the County believes it is in its best interest to approve the Amended Agreement by this resolution; and
WHEREAS, the County desires to re-appoint a duly elected official of the County to act as its representative ("Representative") for the purpose of electing the governing board of the Cooperative;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE COUNTY AS FOLLOWS:
Section 1. All Action not inconsistent with the provisions of this resolution heretofore taken by the governing body of the County directed toward creating the Cooperative for the purpose of issuing obligations to finance various facilities, services or improvements of the Participants, are hereby ratified, approved and confirmed.
Section 2. The Cooperative shall have the power and authority to issue bonds ("Bonds") for the purpose of providing funds (i) to loan to the Participants to acquire needed facilities, services or improvements; and/or (ii) to purchase or otherwise acquire facilities, services or improvements and lease, sublease, or sell them to the Participants or own and operate the same for Participants pursuant to operating or management contracts.
Section 3. The Amended Agreement, in the form presented to this meeting, is hereby approved, and Calvin Black is hereby authorized and directed to execute and deliver the Amended Agreement, in substantially the form presented to this meeting, but with such changes therein as he or she shall deem necessary and appropriate, his or her execution thereof constituting conclusive evidence of the County's approval of any and all such changes.
Section 4. The County agrees, subject to the condition contained herein and in the Amended Agreement, and subject to compliance with all provisions of law, as follows:
(a) The County will adopt or cause to be adopted such further proceedings, if any, authorizing the execution and delivery of documents as may be necessary or advisable for the authorization and execution of the Amended Agreement and compliance with any of the terms and conditions thereof.
(b) The officers and employees of the County are hereby authorized to take such further action as is necessary to carry out the intent and purposes hereof and the execution of the Amended Agreement and to carry out the purposes of the Amended Agreement.
Section 5. The County hereby appoints Calvin Black , a duly elected official of the County as its Representative for the purpose of electing the Board of Directors of the Cooperative (the "Board"). Such Board shall oversee the issuance of the Bonds and conduct all other business as may be required to carry out the functions of the Cooperative in accordance with the Amended Agreement. An administrator may assist the Board of the Cooperative with all administrative matters but shall have no vote in the governance of the Cooperative.
Section 6. This resolution constitutes an approval of the Amended Agreement. As stated therein, the County shall not incur any pecuniary liability upon the adoption of this resolution or the execution of the Amended Agreement. Liability shall exist only after and to the extent that the County either borrows money from the pool of available funds or purchases or leases or subleases or contracts with respect to property acquired with the proceeds of the Bonds.
Section 7. The duration of the Cooperative shall be as provided in the Amended Agreement but in no event to exceed 50 years.
Section 8. All orders, ordinances and resolutions with respect to this transaction heretofore adopted, or parts thereof, which are in conflict with any of the provisions hereof are, to the extent of such conflict, hereby repealed, except that this repeal shall not be construed to revive any act, order or resolution, or part thereof, heretofore repealed.
Section 9. If any provision of this resolution shall be held or deemed to be or shall in fact, be invalid, inoperative or unenforceable for any reason, such reason shall not have the effect of rendering any other provision or provisions hereof invalid, inoperative or unenforceable to any extent whatever, this resolution and the provisions of this resolution being deemed to be the separate independent and severable act of the governing body of the County.
Section 10. Immediately after its adoption, this resolution shall be signed by Calvin Black , as Commissioner Chairman of the County, shall be recorded in the official records of the County and shall take immediate effect.
Passed and approved by the governing body of the County this 6th day of April, 1987.
By Calvin Black______
Title: San Juan County Commission Chairman
Attest:
By: Gail D. Johnson
Title: San Juan County Clerk/Auditor
The Utah Counties Finance Cooperative Agreement, As Amended and Restated and the Capital Assessment is on file with the resolution.
BILLS APPROVED FOR PAYMENT
Peggy Humphreys travel expenses 189.64
Curry Leasing purchase of 1980 water truck 20,000.00
Century Equipment Co 3 champion 720-A graders 235,938.00
Mike Young Chevrolet repairs sheriff's dept 99.56
Anderson & Anderson professional services 2,047.50
Aquatech Pool & Patio Shoppe pump basket/recreation dept. 159.38
Kenneth R. Bailey expenses 1st qrt 914.92
Ballard Supply Corp supplies communications 319.22
Calvin Black 1st qrt expenses 1,688.04
Bancroft-Whitney Company supplies attorney office 158.80
E.A. Black supplies repairs library B 30.25
Black Oil Company fuel road dept 329.33
Cate Equipment Company parts road dept 458.56
Chevron USA Inc. gas purchased sheriffs dept 5.90
Communications Specialists supplies communications 17.46
Rudolph Cook reimb. film purchased 35.36
Demco supplies library B 135.88
Dept. Administrative Services subs, hard copy Rick 70.00
Tom Dyer reimb. gas purchased 2.50
Empire Electric Assoc. Inc. utilities TV Trans 221.00
Frito-Lay, Inc. vending machine supplies 4.42
Grand Tire Company Inc. supplies road dept 1,019.43
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Horsehead Hardware supplies sheriff's dept 42.63
IMS Int. Mailing Systems postage meter rental 82.50
International Crystal Mfg Co supplies communications 119.57
JACCO supplies road clept 39.07
Venice Lyman restitution:Kelly Shumway 150.60
Mesa Sanitary Supply Co supplies sheriff dept 39.75
Milne Truck Lines, Inc. supplies Rick 62.27
Montella, Barbara travel expenses 456.72
Monticello City of expenditures airport 5,869.26
Monticello Mercantile supplies dept of aging 192.00
Monticello Plumbing & Heating cleaning sewer courthouse 33.00
Motor Parts Pro Mart Home Cntr supplies Golf pro shop 201.65
National Assoc. of Counties NACo reg. K. Bailey 175.00
Orr's Auto Body & Glass Shop supplies road dept 28.90
P & F Parts & Supply supplies sheriffs dept 207.00
Palmer's supplies communications 6.26
Performance Products parts road dpet 1,012.32
Parley Redd's Food Town supplies lbrary B 35.50
Rocky Mountain Machinery Co parts road dept 2,049.04
San Juan County gas division of aging 1,757.21
San Juan County Road Dept petty cash 32.13
San Juan County Senior Citz. reimb. petty cash 29.85
San Juan Pharmacy film Mark Maryboy 45.48
The San Juan Record classified ad senior citz. 15.40
Sears-Monticello Agency camera outfit/Sheriffs dept 183.57
Dayne Shumway Const hauling road dept 1,559.25
Southeastern Utah Title Co supplies historical society 6.00
Laverne Tate travel expenses 9.24
Theatre Candy Dist. Company supplies dept aging 439.00
United States Postmaster stamps Rick 22.00
Utah Power & Light Company utilities sheriffs dept 16.00
Utah State Treasuere circuit court administrator 1,476.25
Rick Warner Ford supplies freight road dpet 14.79
Wheeler Machinery Company parts road dept 173.68
There being no further business the meeting was adjourned at 2:30 p.m.
Calvin Black, Chairman Karen Halls, Deputy Clerk