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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS MEETING HELD APRIL 24, 1978
TIME: 10:20
PRESENT: E. S. Boyle, Commission Chairman
David Guymon, Member
Calvin Black, Member
Kristine Frost, Deputy Clerk
Minutes were read and approved on a motion by Commissioner Black and seconded by Commissioner Guymon. BICENTENNIAL PARK
Mrs. Sue Halliday and Mrs. Julie Fellmeth met with the commissioners to discuss the Bicentennial Park. They are asking for the county's help to grade and spread the top soil. The commissioners will check with Bennion Redd, the county attorney, for the legality of this action. They will take it under advisement.
SUBDIVISION - BLANKENAGEL
Mr. Harvel Blankenagel met with the commissioners to present a subdivision plat. This is located in LaSal. The County will not accept maintenance of dedicated roads until they are constructed to county standards by adjacent property owners.
EXTENSION SECRETARY
Jim Stevens presented the recommendation for Susie Barry's salary. This will be Grade 1, Step 1 at 467.00 a month.
He also discussed the weed letter and program. TV
Jim Allred met with the commissioners to report that the solar panels for the Bluff translator had arrived but that they were waiting for the storage batteries. The new equipment for Abajo Peak would arrive in July.
ASSOCIATION OF GOVERNMENTS
Mr. Bill Dinehart met to discuss the various services that the Association of Governments and the Economic Development District offered to the county now that the county has rejoined these two organizations.
BRUCE SHUMWAY
Bruce Shumway met with the commissioners to discuss the Battered Spouse Program. San Juan County has been included in a grant to build a facility in Price for this program. The commissioners felt that it would be better if we had a facility here in San Juan County for this purpose.
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BLUFF MULTI-PURPOSE CENTER
Mr. Shumway stated that there must be two public hearings on the Bluff Multi-purpose Center. The first of these hearings will be held May 2, 1978 at 7:00 p.m. in Bluff.
WINTERIZATION
The Commissioners approved Tony Nakie and Mary Ann Anteze for Winterization or Low Income Housing help.
INDIAN MEALS PROGRAM
Annie Peterson met with the commissioners to discuss the Indian Meals Program.
ALCOHAL MEETING
Mr. Will Bordeaux met with the Commissioners to discuss forming an alcohal advisory board. There will be a meeting to form this committee on May 18th, 1978 at 7:30 p.m. in Blanding. Commissioner Boyle will attend.
CRISIS INTERVENTION PROGRAM
The following people were approved for the Crisis Intervention Program: Joseph W. Smith, John Wesley Markham, Lee Sanchez, Margaret Montano, Lois Irvin, Pauline Lisonbee, Lilia Adair, Cleopus Archeleta, May Biggs, Billie Mike, Chester Cantsee, Jenny L. Posey, Pete Bishop, John Dutchie, Marie Cantsee, Lola Mike, Mary C. May, Pochief Mike, Lena Yazzie, Navajo Osley, Roy Jones, David Jones,Inez Young, Miguel Romero Thressa Redd, Grady Martin, Stella Kay, Jeri Lynn Rogers, Maxwell Husken, Jennie Bockhold, Chloe Shumway, Uriah Butt, Virginai Archeleta.
Those disapproved are: Ernest Sanchez, Frank Ostrom, Jessie Shaw, Ben Jones, Aaron Keith, Harry Hutchins, Jack Holiday, Frank Benally, LeRoy Stubbs, Laurie Rex, Kay May, Ben Cly, Jim Dandy, Roy Keith.
COUNTY RECREATION BOARD
The commissioners discussed the county recreation board and the recreation directors.
MEETINGS
Commissioner Black attended the Tax Study Committee meeting and the Power Plant Siteing Meeting this last week.
MONTEZUMA CREEK SWIMMING POOL
Commissioner Boyle discussed the Montezuma Creek Swimming Pool Lease with Mr. Tully Lameman.
MINUTES
The motion was made by Commissioner Black that the minutes of the county commission will not be given out over the phone any longer. If anyone wants a copy of these minutes then they will have to pick them up at the clerk's office. The motion was seconded by Commissioner Guymon and it passed unanimously.
MONTICELLO SENIOR CITIZENS CENTER
Commissioner Boyle met with the BLM director, Les Sweeny to discuss getting the BLM building for the monticello Seniro Citizens to be used as their center. Mr. Sweeney stated that he didn't know how to go about submitting an application but he would find out and get with Commissioner Boyle again.
Commissioner Boyle also presented a petition from the Senior Citizens for a Senior Citizens Center.
CITY ROADS PROGRAM
The commissioners discussed the city roads program.
BEER LICENSE
The county clerk, Clytie Barber, presented 2 applications for Beer Licenses. One from Black Oil Company for the Mexican Hat Texaco and one from Scenic Canyonlands Resort, formerly Canyonlands Resort. These were given to Sheriff Rigby Wright to investigate and they will be returned to the Commissioners for approval or disapproval.
CONTRACT AGREEMENTS
The commissioners approved the following contracts on a motion by Commissioner Guymon, seconded by Commissioner Black and it passed unanimously.
CONTRACT AGREEMENT OFFICE OF COMMUNITY OPERATIONS
This agreement is made and entered into for the period April 23, 1978, to June 30, 1978, by and between the the Utah State Department of Social Services, Office of Community Operations, hereinafter referred to as STATE, and San Juan County, hereinafter referred to as LOCAL serving the geographic area of San Juan County.
PURPOSE
Provide funds to LOCAL for the purchase of furniture for use by Title XX eligible clients, primarily senior citizens, in the geographic area served by LOCAL and not to exceed $3,667.00. (See Attachment D "Source of Funds.")
GENERAL PROVISIONS
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A. State Agrees To:
1. Reimburse LOCAL not more than $2,750.25 for the purpose of purchasing the equipment specified in the attached budget, Attachment A. Request for reimbursement is included with this contract and will be processed in a timely manner by STATE.
B. LOcal Agrees To:
1. Provide LOCAL match in the amount of $916.75 in purchasing furnishings described in this contract.
2. Provide STATE with a claim for reimbursement, including a copy of each invoice, all to be attached and a part of this contract. Maximum amount of money authorized by this contract will be reduced if required by Federal or State Law or Regulation.
3. Provide a senior citizens center for Title XX residents of Blanding in San Juan County through facilities of and by the personnel employed or retained by LOCAL for this purpose.
4. Allow STATE to makeaudits, evaluations and inspections as deemed necessary by STATE, and provide all reports requested by Director. LOCAL expenditures under this contract determined
by audit to be ineligible for reimbursement in accordance with the approved plan and budget, and for which reimbursement has been made to LOCAL, by STATE, will be refunded to STATE in the same proportion as was paid to LOCAL.
5. Comply in detail with the requirements stated in each paragraph of the Placement Criteria as set forth in Attachment B, attached to and made part of this contract.
6. Comply with signed copy of HEW Form 441, attached to and made part of this contract (Attachment C).
7. Hold STATE harmless for negligent acts or omissions of any employee or any person retained by LOCAL arising out of services provided by LOCAL under the terms of this contract.
It is further agreed by the parties that in the event LOCAL does not comply with the terms and conditions of this contract that upon thirty (30) days notice from the STATE, the furniture purchased under authority of this contract will be delivered to STATE in a damaged condition, LOCAL will be responsible for cost of needed repairs. STATE will retain title to the furniture.
This contract may be modified or changed at any time during its effective term by mutual written
agreement of the parties to the contract.
IN WITNESS WHEREOF, the parties sign and consummate this contract this 29th day of April, 1978.
LOCAL STATE
San Juan,County San Juan Community Social Services
/s/ E. S. Boyle /s/ Bruce L. Shumway
Date April 20, 1978 Directory
Date
Office of Community Operations
Director Date
CONTRACT AGREEMENT OFFICE OF COMMUNITY OPERATIONS
This agreement is made and entered into for the period April 23, 1978, to June 30, 1978, by and between the Utah State Department of Social Services, Office of Community Operations, hereinafter referred to as STATE, and San Juan County, hereinafter referred to as LOCAL serving the geographic area of San Juan County.
PURPOSE
Provide funds to LOCAL for the purchase of furniture for use by Title XX eleigible clients, primarily senior citizens, in the geographic area served by LOCAL and not to exceed $4,173.60. See Attachment D, Source of Funds
GENERAL PROVISIONS
A. State agrees to
1. Reimburse LOCAL not more than $3,130.20 for the purpose of purchasing the equipment specified in the attached budget, Attachment A. Request for reimbursement is included with this contract and will be processed in a timely manner by STATE.
B. Local Agrees To:
1. Provide LOCAL match in the amount of $1,043.40 in purchasing furnishings described in this contract.
2. Provide STATE with a claim for reimbursement, including a copy of each invoice, all to be attached and a part of this contract. Maximum amount of money authorized by this contract will be reduced if required by Federal or State Law or Regulation.
3. Provide a senior citizens center for Title XX residents of Bluff in San Juan County through facilities of and by the personnel employed or retained by LOCAL for this purpose.
4. Allow the STATE to make audits, evaluations and inspections as deemed necessary by State, and provide all reports requested by Director. LOCAL expenditures under this contract determined by audit to be ineligible for reimbursement in accordance with the approved plan and budget, and for which reimbursement has been made to LOCA, by STATE, will be refunded to STATE in the same proportion as was paid to LOCAL.
5. Comply indetail with the requirements stated in each paragraph of the Placement Criteria as set forth in Attachment B, attached to and made part of this contract.
6. Comply with signed copy of HEW Form 441, attached to and made part of this contract.
7. Hold STATE harmless for negligent acts or omissions of any employee or any person retained by LOCAL arising out of services provided by LOCAL under the terms of this contract.
It is further agreed by the parties that in the event LOCAL does not comply with the terms and conditions of this contract that upon thirty (30) days notice from the STATE, the furniture purchased under authority of this contract will be delivered to STATE in a damaged condition, LOCAL will be responsible for cost of need repairs. STATE will retain title to the furniture.
This contract may be modified or changed at any time during its effective term by mutual written
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agreement of the parties to the contract.
IN WITNESS WHEREOF, the parties sign and consummate this contract this 20th day of April, 1978.
LOCAL STATE
San Juan County San Juan Community Social Services
/s/ E. S. Boyle /s/ Bruce L. Shumway
Chairman, County Commission Director
Date April 20, 1978 Date 4/20/78
Office of Community Operations
Director Date
CONTRACT AGREEMENT OFFICE OF COMMUNITY OPERATIONS
This agreement is made and entered into for the period April 23, 1978, to June 20, 1978, by and between the Utah State Department of Social Services, Office of Community Operations, hereinafter referred to as STATE, and San Juan County, hereinafter referred to as LOCAL serving the geographic area of San Juan County.
PURPOSE
Provide funds to LOCAL for the purchase of furniture for use by Title XX eligible clients, primarily senior citizens, in the geographic area served by LOCAL and not to exceed $3,884.00. See Attachment "Source of Funds."
General Provisions
A. State Agrees To:
1. Reimburse LOCAL not more than $2,913.00 for the purpose of purchasing the equipment specified in the attached budget, Attachment A. Request for reimbursement is included with this contract and will be processed in a timely manner by STATE.
B. Local Agrees To:
1. Provide LOCAL match in the amount of $971.00 in purchasing furnishings described in this contract.
2. Privide State with a claim for reimbursement, including a copy of each invoice, all to be attached and a part of this contract. Maximum amount of money authorized by this contract will be reduced if required by Federal or State Law or Regulation.
3. Provide a senior citizens center for Title XX residents of Monticello in San Juan County through facilities of and by the personnel employed or retained by LOCAL for this purpose.
4. Allow STATE to make audits evaluations and inspections as deemed necessary by STATE, and provide all reports requested by Director. LOCAL expenditures under this contract dtermined by audit to be ineligible for reimbursement in accordance with the approved plan and budget, and for which reimbursement has been made to LOCAL, by STATE, will be refunded to STATE in the same proportion as was paid to LOCAL.
5. Comply in detail with the requirements stated in each paragraph of the Placement Criteria as set forth in Attachment B, attached to and made part of this contract.
6. Comply with signed copy of HEW Form 441, attached to and made part of this contract (Attachment C)
7. Hold STATE harmless for negligent acts or ommissions of any employee or any person retained by LOCAL arising out of services provided by LOCAL under the terms of this contract.
It is further agreed by the parties that in the event LOCAL does not comply with the terms and conditions of this contract that upon thirty (30) days notice from the STATE, the furniture purchased under authority of this contract will be delivered to STATE in a damaged condition, LOCAL will be responsible for cost of needed repairs. STATE will retain title to the furniture.
This contract may be modified or changed at any time during its effective term by mutual written
agreement of the parties to the contract.
IN WITNESS WHEREOF, the parties sign and consummate this contract this 20 day of April, 1978.
LOCAL STATE
San Juan County San Juan Community Social Services
/s/ E. S. Boyle /s/ Bruce L. Shumway
Chairman, County Commission Director
Date April 20, 1978 Date April 20, 1978
Office of Community Operations
Director Date.
MEMORANDUM OF AGREEMENT
The parties to this Agreement are the San Juan County Commission (Utah) hereinafter referred to as the "Commission", the Navajo Mountain Chapter hereinafter referred to as the "Chapter", the Navajo Mountain Senior Citizen's Council hereinafter referred to as the "Citizen's Council", and Navajo Aging Service - Divison of Health Improvement Services of the Navajo Tribe hereinafter referred to as the "Division".
WITNESSETH:
WHEREAS, the parties to this Agreement desire to cooperate with each other for the purpose of providing transportation services and other supportive services for the elderly of Navajo Mountain and for the' provision of any other transportation services requested by the Cahpter and Citizens Council and approved by the Commission and the Division; and
WHEREAS, the provision of transportation services to the elderly residents of the Chapter is essential
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to allow the elderly to participate in the services provided by the Chapter, the Citizens Council, San Juan County, and the Division; and
WHEREAS, it is necessary that all the parties arrive at an agreement to define the responsibilities of each of the parties to insure a coordinated and effectively administered transportation program for the elderly within the Chapter.
NOW, THEREFORE, the parties agree as follows:
1. The Divison hereby assigns a GMC One ton Rally Wagon, Serial Number TGL 368U505673, License Number LG-244F, hereinafter referred to as the "Vehicle", to the Chapter to be utilized for the provision of transportation services to the elderly and such other uses authorized by the Commission and the Divison.
2. The Division agrees to provide technical assistance and training to the Citizens Council for progper and efficient use of the Vehicle.
3. The Commission agrees to reimburse the Division in the amount of Twenty Cents ($.20) per mile when the avobe described vehicle is used to provide services authorized by the Commission and the Division provided, however, the amount of reimbursement paid by the Commission shall not exceed Four Thousand Eight Hundred Dollars (4,800.00) per year.
4. The Chapter agrees to replace the vehicle it is assigned three (3) years hence. The Citizen's Council and the Divison agree to assist the Chapter in securing the necessary funds to insure the replacement of the vehicle.
5. With respect to the maintenance, security and licensing of the vehicle, the Chapter agrees to the following:
a. The Chapter agrees to insure maintenance to the vehicle per the manufacturer's and tribal recommended maintenance schedule, attached hereto and incorporated by reference as an essential part of this agreement.
b. The Chapter agrees to provide adequate security of the vehicle.
c. The Chapter agrees to provide a licensed driver (preferably with a chaufeur's license)
to operate the vehicle. No one shall be allowed to operate the vehicle who is not in possession of a valid operator's license.
d. The Chapter agrees to have the Citizens Council prepare bus routes for vehicle and to coordinate the routes with the Navajo Nation Transit System when established.
e. The Chapter agrees to maintain a vehicle usage log which will include a description of the purpose of which the vehicle was utilized, the number of miles traveled, the date, the beginning and ending odometer reading, and the signature of the operator. A copy of the usage log shall be submitted to the Commission and to the Divison during the first week of every month.
6. The term of this Agreement shall commence when all signatures have been obtained and all preconditions have been met and shall terminate on September 30, 1978. This Agreement shall be automatically renwed for an additional fiscal year (October 1 - September 30) unless one
of the parties gives thirty (30) days written notice to the other parties of intent to terminate
this Agreement at the expiration date of the Agreement; provided, however, that any party may terminate
this Agreement at any time by providing the other parties with ninety (90) days' written notice
of intent to terminate this Agreement.
7. The parties agree that the amendment of any of the terms and conditions of this Agreement shall require the written consent of each of the parties.
8. The parties agree that the authorization and undertakings contained herein are made for
the sole and exclusive purpose of providing an orderly and coordinated program of transportation services to the elderly citizens of the Navajo Mountain Chapter and that neither the Navajo Tribe nor the State of Utah to hereby waive or claim any advantage or prejudice on their own behalf or against the other agreeing parties in any matter now contested by them or that may be contested in the future.
/s/ E. S. Boyle 4/28/78
Chairman Date
San Juan County Commission
BILLS FOR APPROVAL AND PAYMENT
Multigraphics Divison Cotton Ribbon 49.92
Amoco Oil Company Gas 58.12
John Baker Travel 166.96
Bancroft-Whitney Co. Books 75.90
Nelson Begay Uniforms 70.00
Oley Black Travel 21.00
Blanding City Utilities-Tennis Court 20.65
Blanding Home Center Tools 13.74
Duanine Brown Chevrolet Engine 869.01
Robert F. Bryan Tool-Allowance 25.00
Carr Printing Land Description Card 51.73
Central Utah Insurance Agency Insurance 294.00
City Drug Store Strychnine 132.59
Rudy Cook Uniforms 70.00
CMI Incorporated Service 26.23
Cake Davis Company Metal Screen 139.45
Vaughn S. Drury Truck & Diesel Repair Manual 37.00
Elk Ridge Restaurant Meal 2.10
Emery County Clerk TV 2,831.86
Hafer's Inc. Equipment 400.52
Mike Halliday Uniforms 70.00
Ronald Harvey Travel 9.00
Ronald J. Harvey Tool-Allowance 25.00
John Helquist Mileage 107.20
High Country Graphics Sign 37.50
Rick Howell Uniform 70.00
Dell Hunter Courthouse janitorial services 875.00
Jack Kirby Uniform 70.00
Tom Livingston Janitorial Services 185.00
LaVar B. Lyman Tool-Allowance 25.00
Macmillan Publishing Co., Inc. Books 8.19
Barbara Montella Travel 128.00
Monticello Plumbing & Heating Labor 20.74
Motorola In. Communications 384.00
Mountain West Office Products Envelopes 34.14
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Motor Parts Supplies 606.56
Brad Regan, Inc. Tires 109.82
Jessie Mae McDonald - Sears Roebuck Battery 93.14
Sheriff's Office Petty Cash 461.22
Jerry Smallcanyon Tool-Allowance 10.00
Southeastern Utah Economic Development Dist. Dues 500.00
Texaco Gas 1,078.71
Sports Illustrated Magazine 17.50
Transport Clearings Freight 59.94
United Industries, Inc. Misc. 325.61
Utah State Planning Coordinator Planning grant refund 1,409.40
Daniel Walker Uniform 70.00
S. Rigby Wright Uniform 70.00
Young's Machine Company Supplies 218.22
Wycoff Company Freight 4.82
Xerox Corporation Duplicating Charge 887.06
There being no further business the meeting was adjourned.
Clytie Barber, Clerk Kristine Frost, Deputy E.S. Boyle, Commission Chairman
ROAD MEETING HELD APRIL 24, 1978
TIME: 9:00 a.m.
Present: Commissioners E. Boyle, D. Guymon, C. Black: and Engineer D. Pehrson, Foremen L. Lyman,
B. Bradford and L. Adams
Minutes were read and approved
Doug reported the specifications of Red Mesa Project were approved to go to Bids. Commission Black suggested Doug contact the B. I. A. and get a firm commitment from them that they willbuild the Mexican Water Road before we advertize the bids.
Doug reported the LBM had approved a right of way in Black Steer Park providing the county would construct approximately 700 ft of fence.
Lyn was instructed to write a letter to the UNDC requesting their participation in Halchita St. and Cross Canyon Road.
Teek requested a used tractor to pull the pneumatic Roller. One is available in Cortez for $2,000. This was approved by the commissioners.
Dave made a motion Teek be authorized to purchase this used J. D. 830 tractor: Second by Cal, Passed Unanimous.
Lynn Adams said Ace had hired a new employee and recommended a starting salary of 23-1. This was approved by the commissioners.
Lynn reported he had ordered a patching truck for the road dept.
Meeting adjourned