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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS MEETING HELD APRIL 17, 1978.
TIME: 10:15
PRESENT: E. S. Boyle, Commission Chairman
David Guymon, Member
Calvin Black, Member
Kristine Frost, Deputy Clerk
Minutes were read and approved on a motion by Commissioner Black and seconded by Commissioner Guymon.
EXTENSION SECRETARY
Helen Neal met with the commissioners to discuss the salary for Susan Berry. The commissioners stated that Jim Stevens needed to decide on a salary based on her qualifications and recommend that to the commissioners and they would approve it.
SUBDIVISION-STEWART
Mr. C. L. Stewart met with the commissioners to have another 9 lot subdivision approved. This was approved with the same provisions that the other subdivisions have on a motion by Commissioner Black, seconded by Commissioner Guymon and it passed unanimously.
MEETINGS
Commissioner Black has a Wilderness draft proposal meeting in Moab Tuesday night, a Tax Study Commission meeting on both Tuesday morning and Thursday, and a Power Plant siteing meeting Tuesday afternoon.
There will be an Aging Meeting Tuesday at 10:00 in Blanding which Commissioner Guymon plans to attend. There is also an Alcohal and Drug Abuse meeting on Tuesday.
REGISTRATION AGENTS
Clytie Barber, County Clerk, met with the commissioners to discuss the registration agents for Blanding.
B & C ROAD FUNDS
The Commissioners signed the papers transfering the B & C road money from the state to the county.
BLUFF MULTIPURPOSE CENTER
Commissioner Boyle received a letter from the Housing and Urban Development Commission on the Bluff Multipurpose Center. This asked for an application to be resubmitted to this Commission. Mr. Bruce Shumway will take care of this.
MONTEZUMA CREEK SWIMMING POOL
The commissioners discussed the Montezuma Creek Swimming Pool and some problems that they are having getting the lease agreement signed.
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SENIOR CITIZENS BUS FROM BLUFF TO BLANDING
The commissioners discussed the problem of transporting Senior Citizens from Bluff to Blanding to buy goods and services there. There has been a complaint made about the Senior Citizens using this bus to do their weekly grocery shopping. This has not been the case. Mr. Al Haskins was instructed to see that the name of the trip was changed to Service for Seniors. The bus takes the Senior Citzens to the doctor, dentist and drug store.
CONFERENCE ON AGEING
The commissioners and Al Haskins discussed the Governor's Conference on Aging. 23 Senior Citizens
are going to attend this conference. Mr. Al Haskins asked if they money couldn't be advanced
for those that did not have the money to spend and then be reimbursed. This was agreed to by
the commissioners.
CRISIS INTERVENTION
The following names were approved by the Commissioners for the Crisis Intervention Program. Luz Madrid, Angeline Westcott, Lacy Steele, May Trujillo, Lula Katso, and Janee K. Davis.
John Helquist, Marsha Keele and John Helquists help will be under Ken Hickman to coordinate the programs.
SENIOR CITIZENS - MONTICELLO
The Senior Citizens of Monticello don't want the Quonset building as they feel it isn't acceptable. They will just keep using the library until something else comes up that is better. The officers that were present were: Thelma Harral, Bernice Nielson, Maxine Webb, and Julia Hyde.
ROAD EQUIPMENT
Bob Kealberrer of Caterpiller Road Equipment met with the commissioners to discuss road equipment. Commissioner Black felt that this road equipment should be put up for bids.
Lynn Adams, County Purchasing Agent, was authotized to purchase an Oil Patching Truck Unit.
The commissioners also discussed the lost credit card #1 which has been canceled but which has been found. Al Haskins will pick this up.
PROCLAMATION
1. Pursuant to Title 63, Chapter 5, Section 6, Utah Code annotated 1953 (as amended) the San Juan Board of County Commissioners hereby proclaim the establishment of the San Juan County Council of Defense.
2. The COUNCIL shall consist of the County Commissioners, the heads of county departments having emergency operating functions, and those officials having support emergency functions as determined by the Board of County Commissioners and appointed to the COUNCIL by them, and the County Emergency Services Director appointed by the Board of County Commissioners who shall serve as executive secretary to the COUNCIL without vote.
3. The Chairman of the Board of County Commissioners shall act as Chairman of the County Council of Defense.
4. The COUNCIL shall meet at the call of the Chairman, to develop and test emergency plans, procedures, and actions required to operate County government, and to save lives and property under emergency conditions due to natural disaster or enemy attack.
5. Members of the COUNCIL shall serve without compensation, but shall be reimbursed for their actural and necessary travel and other expenses incurred in attendance upon meetings of the council.
6. The COUNCIL shall cooperate with the UTAH STATE COUNCIL OF DEFENSE and may act jointly with them and may enter into mutual aid agreements and compacts with other lawfully organized county or local Councils of Defense.
7. The San Juan County Council of Defense shall have the same powers and duties within this County, as those vested in the Utah State Council of Defense within the State of Utah, by the State Council of Defense Act, Chapter 5, Section 63, Utah Code Annotated as amended.
8. This proclamation supersedes any pervious proclamation by the San Juan County Commissioners relating to a San Juan County Council of Defense.
IN WITNESS THEREOF, this PROCLAMATION is signed and sealed this 17th day of April 1978.
SAN JUAN COUNTY BOARD OF COMMISSIONERS
By /s/ E. S. Boyle Chairman
/s/ David Guymon Commissioner
/s/ Calvin Black Commissioner
ATTEST:
/s/ Clytie Barber County Clerk
This Proclamation was approved on a motion by Commissioner Guymon and seconded by Commissioner Black.
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Mr. Haskins presented the following names for the County Council of Defense:
E. S. Boyle, Chairman, Clavin Black, David Guymon, Rigby Wright, John Baker, Dr. Carroll Goon Doug Pehrson, Bruce Shumway, Barbara Montella, Bennion Redd, Donald Jack, Richard Holyoak, George Walton, Harold Fronst, Albert R. Haskins
This was approved on a motion by Commissioner Black and seconded by Commissioner Guymon. PUBLIC HEARING - REVENUE SHARING
There will be a public hearing on revenue expenditure for the 9th and 10th Entitlement Period. The 9th entitlement period is estimated to have $199,732 alloted to San Juan County. And the 10th entitlement period will have $210,275 alloted to San Juan County (Estimated). This public hearing will be held on May 1, 1978 at
SOUTHEASTERN UTAH COMMUNITY ACTION PROGRAM, INC CONTRACT
Performance Contract for Delegation of Activities Under CSA Grant #81027
This agreement is executed and entered into effective December 1, 1977, to Novermber 30, 1978, by and between the Southeastern Utah Community Action Program, Inc., hereinafter, "SEUCAP, Inc.," and the San Juan County Community Action Board, hereinafter, "San Juan County CAP", for activities funded under CSA Grant #81027 which are to be carried out by the San Juan County CAP on behalf of SUECAP, Inc.
Now therefore, in consideration of the mutual promises and covenants contained hereing, SEUCAP, Inc., and San Juan County CAP agree as follows:
1. SEUCAP, Inc., agrees to fund San Juan County CAP and only San Juan County CAP, for those activities funded with Community Services Administration 221 funds for CSA activities in San Juan County for the benefit of all low-income persons within San Juan County: and, further, SEUCAP, Inc., agrees to inform San Juan County CAP of additional funds and activities which may become available and to assist San Juan County CAP in making application for such funds and activities which San Juan County CAP is interested in providing to its residents.
2. WORK TO BE PERFORMED: San Juan County CAP shall, in a satisfactory manner as determined
by CSA Regulations and Guidelines, perfom the activites included in the attached work program and budget which, by reference herein, are made a part of this agreement. It is also agreed between SEUCAP, Inc., and San Juan County CAP that the fiscal functions required under this contract shall be performed by the County's fiscal office.
3. SAN JUAN COUNTY CAP ORGANIZATION: San Juan County CAP shall consist of a tripartite Admin-istering Board as set forth in Section 211-8 of the CSA Act of 1974, and shall have all powers and responsibilities pursuant to the 1974 CSA Act. As required by the Act, this Administering Board shall consist of one-thir representatives of low-income persons, one-third elected public officials or their representatives and one-third representatives of private organizations.
4. COMPLIANCE WITH APPROVED PROGRAM: All activities suthorized by this agreement will be performed in accordance with the work program, approved by the local San Juan CAP Administrating Board and SEUCAP Governing Board, the approved budget, and relevant conditions on the CSA Grant, and any applicable CSA or State of Utah directives, rules, regulation, policies, guidelines, instructions, statutes or laws.
5. REPORTS, RECORDS AND EVALUATION: SEUCAP, Inc., Governing Board agrees to provide assistance with monitoring and evaluating and will provide guidance and direction to San Juan County CAP in the conduct of activities delegated under this contract. San Juan County CAP agrees to
submit to SEUCAP, Inc., such reports as may be required by the Community Services Administration. San Juan County CAP also agrees to prepare and retain and permit SEUCAP, Inc., to inspect as it deems necessary for grant purposes, the following records: Records of fiscal transactions, board meeting minutes, and documentation of activities, as well as all other records that may be required by applicable CSA directives, with the exception of confidential client information.
6. CHANGES: San Juan County CAP may, from time to time, request changes in the scope of services to be performed under this agreement. Such changes, including any increase or decrease in the amount of San Juan County's compensation, which are mutually agreed upon by and between SEUCAP Governing Board and San Juan County CAP Administering Board, must be incorporated in written amendments to this contract.
7. COMPLIANCE WITH LOCAL LAWS: San Juan County CAP Board and SEUCAP, Inc., Board shall comply with all applicable laws, ordinances, and codes of federal, state, and local governments.
8. COVENANT AGAINST CONTINGENT FEES: San Juan County CAP warrants that no person or selling agency or other organization has been employed to retained to solicit or secure tis contract upon an agreement or understanding for a commission, percentage, borkerage, or continent fee.
For breach or violation of this warrant, SEUCAP, Inc., shall have the right to annul this contract without liability or, in its discretion, to decut from this contract or tohrwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available.
9. SCHEDULE OF PAYMENT: Subject to the receipt of funds from CSA, $30,000 for estimated ex-penditures will be made to San Juan County CAP for P/Y 1978 who will submit to SEUCAP, Inc., vouchers that are sufficient to support payment under SEUCAP's accounting procedures established or approved by SEUCAP's Accounting Director. Within fifteen (15) days, SEUCAP, Inc., agrees
to reimburse San Juan County CAP for expenditures authorized by the approved work program at the reimbursement rate of approximately $2,500 per month.
10. TERMINATION: SEUCAP, Inc., Governing Baord and/or San Juan CAP may, by giving reasonable written notice specirying the effective date, terminate this contract in whole or in part for cause, which shall include:
1. Flilure, for any reason, of either party to fullfill in a ti ely and proper manner its obligation under this contract, including compliance with the approved work program, budget, and attached conditions, and such statutes, Executive Orders, CSA and State of
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Directives as may become geneally applicable at any time;
2. Submission by San Juan County CAP to SEUCAP, Inc., or public bodies, of reports that are incorrect or imcomplete in any material respect;
3. Ineffective or improper use of funds provided under this contract; and,
4. Suspension or termination by CSA of the grant to SEUCAP, Inc., under whihc this contract is made, or the portion thereof delegated by this contact.
If San Juan County CAP is unable or unvilling to comply with such additional conditions as may be lawfully applied by CSA to the grant to SEUCAP, Inc., San Juan County Cap shall terminate the contract by giving reasonable written notice to SEUCAP, Inc., signifying the effective date thereof. In the event of any termination, all property and reports, finished or unfinished docutments, date, studies, and reports purchased or prepared by San Juan County Cap under this contract shall be disposed of according to CSA directives and San Juan County CAP shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of this contract. Not with standing the above, San Juan County CAP shall not be relieved of liability to SEUCAP, Inc., for damages sustained by SEUCAP, Inc., and likewise SEUCAP, Inc., shall be relieved of liability to San Juan County CAP for damages sustained by San Juan County CAP, by viture of any breach of the contract by San Juan County CAP or SEUCAP, Inc., and SEUCAP, Inc., may withhold any reimbursment to San Juan County Cap for the purpose of set off until such time as the exaxt amount of damages due SEUCAP, Inc., from San Juan County CAP is agreed upon or otherwise determined.
11. NON-FEDERAL SHARE: The Commission will contribute the requi4ed percentage per month to the program funds. Such contrbution shall be in cash or in kind as determined by the approved work program.
In witness whereof, SEUCAP, Inc., and San Juan County CAP have executed this agreement as of the date first above written
SAN JUAN COUNTY CAP SOUTHEASTERN UTAH COMMUNITY ACTION PROGRAM
/s/ J. M. Grover /s/ Marrie Tibbit, Executive Director
Chairman San Juan County CAP Boaf-d
Reviewed by:
San Juan County Commission chairman SEUCAP Governing Board
/s/ E. S. Boyle /s/ Lealui Zonal ?
Chairman
This contract was approved on a motion by Commissioner Black and seconded by Commissioner Guymon. It passed unanimously.
BILLS SUBMITTED FOR APPROVAL AND PAYMENT
Clytie Barber Travel 117.30
Blanding Home Center Supplies 9.89
Arthur Cahoon Travel 64.32
Carr Printing Company Certificate of True Copy 35.10
Chevron U.S.A. Inc. Gas 74.72
City of Monticello Utilities 8.62
DHI Computing Service Computing Service 673.98
Dave's Gateway Chevron Station Repair 66.61
Gilmore Graymountain Travel 64.00
Al Haskins Travel 68.48
San Juan Ford Repair 26.00
The San Juan Record Public Notice 16.00
San Juan County Recorder Petty Cash 60.00
Social Services Expenditures for various programs 6,700.38
Southeastern Utah Health District Sperating S. E. Health Dist. 9,305.00
Southwest Products Company Binders 254.24
Turf Equipment Co. Repair Mowers 234.81
Boyd Martin Col Mower, etc. 1,931.41
Motor Parts Co. Weed Sprayer 13.99
Helen Neal Travel 97.22
Mildred Odette Travel 7.04
Phillips Petroleum Co. Gasoline 3.45
Utah Power & Light Co Utilities 83.28
Western Auto Associate Store Mop bucket 15.69
Williams Energy Co Propane 381.31
There being no further business, the meeting was adjourned.
Clytie Barber, C1erk Kristine Frost, Deputy E. S. Boyle, Commission Chairman
MINUTES OF THE ROAD MEETING HELD APRIL 17, 1978
TIME: 9:00
PRESENT: Commissioners E. Boyle, D. Guymon, C. Black, Engineer D. Pehrson, Foremen L. Lyman, B. Bradford
A Holden, and L. Adams
Minutes were read and approved.
Teek reported he would complete the C. R. Project he is working on in about a week, and would move to the 413 project.
Dave reported he and Doug had looked over a route on the East Side of Montezuma Creek into Cross Canyon and was working with Land owners on right-of-way approval.
Bernal suggested we hire school kids for part time summer help. The commissioners recommended
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we establish an age limit of 18 years and older.
Patching oiled roads was discussed. Lyn was instructed to check on a fully equipped patching truck for price and availablity.
The commissioners authorized Bernal to oversee the patching and chipping crew and was given the authority and responsibility to hire help and use any equipment needed to get the job done.
Letter to the paper from Aneth Boarding School Administrator was discussed. Lynn was instructed to prepare a report on the last five years activities on the reservation by the San Juan County Road Dept.
Ace reported he was moving the crusher to a new location.
Doug asked what the countys' policy was on road construction in subdivisions in the county. The county is in the process of establishing apolicy of standards for subdividers to follow.
Eddie announced the road school would be held on May 10-12. Lynn offered to make reservations for those wishing to attend.
Meeting adjourned.
MEETING WITH VARIOUS CITY OFFICIALS
APRIL 10, 1978
COURTHOUSE
PRESENT: Commissioners E. Boyle, D. Guyman, and C. Black. County engineer D. Pehrson, Road Clerk Lynn Adams, Blanding City Manager, Bud Nielson, Blanding City Attorney, Grant Hurst, Kay Lyman, Monticello City Manager Rick Terry, County Attorney Bennion Redd, Councilman Hal Jensen, and Buckley Jensen, Developer.
Purpose of the Meeting: To discuss an agreement for a working arrangement between cities and the county on maintenance, construction and repairs on city streets. Also, on opening new streets within the cities, and the Cities and Countys policy on doing road work in subdivisions.
Collector streets were discussed in an attempt to describe what constitutes a collector street. It was generally agreed that this problem could not be solved at this time. Bud Nielson suggested that past practice be continued for now. Buckley Jensen commented that County planning on subdivisions should be correlated with cities for a certain distance from city limits. Commissioner Black suggested Grant Hurst draft an agreement to justify the County spending funds within the incorporated cities. The County Attorney will work with him on this.
Commissioner Black further stated the County has rejoined the Association of Governments. This organization can supply information on dealing with other governmental agencies in relation to coal and uranium impacted areas. Bill Dynhart, executive director, will be here April 24th to the 28th to acquant residents with the program.
In summary: It was generally agreed that the cities should strictly enforce their subdivision ordinances and that the cities and County will not participate in any street construction within subdivisions.
Meeting adjourned.